Job Description

Job Overview

We are seeking a highly organized and detail-oriented Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our clinic. This position requires strong communication and organizational skills, as well as the ability to work collaboratively with team members.

Duties

Ensure efficient workflow of the front end. Manage front desk responsibilities, including greeting visitors and handling inquiries. Organize and maintain filing systems for easy access to important documents. Proficiency in office software like Microsoft Word, Excel, Outlook, and scheduling tools - Jane app. Familiarity with office equipment such as printers, scanners, and phone systems. Utilize phone systems to manage incoming calls professionally Provide support for team management activities, ensuring effective communication among staff members. Notifying the physiotherapist on a timely manner the completion of chart notes and submission of reports to adjusters, lawyers and case managers. Assist with set ups and removal or therapeutic modalities, and helping our facility maintain infection control and prevention.

Requirements

Proven experience in an administrative role with a strong background in office experience. Proficiency management tasks. Strong clerical skills with attention to detail in documentation and filing. Excellent communication skills, both verbal and written, to interact with staff and clients effectively. Exceptional organizational skills to manage multiple tasks efficiently. Demonstrated phone etiquette when handling multi-line phone systems. Reliability, initiative to do a task with little or no supervision Discretion and confidentiality, punctuality Adaptability in fast-paced environments
Job Type: Part-time

Pay: $17.00-$20.00 per hour

Expected hours: 15 - 25 per week

Benefits:

Flexible schedule On-site parking
Work Location: In person

Expected start date: 2025-08-25