Job Description

About Staffing is an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a proud BBB Accredited business.
We have partnered with a local industrial company to support them in finding their next hire; Office Administrator.
Job ID: 42962
Job Type: Direct Hire
Category: Administration
Location: Calgary, Alberta
Our client is seeking an Office Administrator to become the backbone of their fast-paced and energetic team.
This is an excellent opportunity for an administrator who thrives on variety and enjoys being at the center of a busy office. If you're highly organized, proactive, and take pride in keeping operations running smoothly, this role will give you the chance to showcase your skills in a supportive, team-oriented environment.
The successful candidate will bring at least 5 years of broad administrative experience and be comfortable managing a diverse range of responsibilities-from reception and invoicing to preparing quotes and coordinating daily office operations. With a personable nature and a willingness to pitch in wherever needed, you'll thrive alongside this collaborative team.
Duties and Responsibilities:
The key job functions are:

• Acting as the first point of contact by answering phones and greeting clients in a friendly, professional manner.
• Managing purchase and sales orders, matching invoices, and preparing accurate client quotes and invoices.
• Coordinating with suppliers and couriers, keeping track of deliveries, and organizing product for upcoming jobs.
• Maintaining office systems, filing, and records to keep information organized and accessible.
• Supporting the team with problem-solving, process improvements, and ensuring client needs are met with exceptional service.

Experience:

• 5+ years experience in an administrative position is required.

Skills:

• Strong communication skills, both written and verbal.
• Exceptional attention to detail and organizational ability to manage multiple priorities seamlessly.
• Confidence to work independently while also being a supportive and collaborative team player.
• Calm under pressure with the ability to troubleshoot challenges and resolve customer service issues effectively.
• Excellent time management and a proactive approach to keeping tasks on track.
• A positive, approachable attitude.

Base Salary: $60,000 - 65,000 per year

• Salary based on experience.
• Benefits offered after probationary period.

Work Hours:

• 40 hours per week.
• Monday to Friday.
• 7:30am - 4:00pm.

Remote Work:

• This position is not remote and required to be on-site.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

About Staffing recruiters are Alberta's experts in connecting candidates with administration jobs. We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate and industrial fields.
The About Staffing team would like to thank everyone who applies. Please note we are only contacting applicants who meet the employer's needs of the positions we are actively working on.
We are constantly posting administration jobs so check back with us regularly.
For FAQs, stop by our .
Please reference Job ID: 42962 in your application.
To apply for this job email your details to .
About Staffing is an Alberta-based employment and recruitment agency that offers flexible staffing solutions for all businesses across any industry and position level.

Skills Required