Job Description

.86

F.T.E.

OFFICE

ADMINISTRATOR

LAND

O'LAKES

PUBLIC

SCHOOL

10

MONTH

POSITION

-

30.00

HOURS/WEEK

EFFECTIVE:

AUGUST

25,

2025

HOURLY

RATE

OF

PAY:

$28.16

-

$29.83 (PLUS A COMPETITIVE BENEFIT PACKAGE)

About

the

Limestone

District

School

Board

The Limestone District School Board (LDSB) is situated on the traditional territories of the Anishinaabe and Haudenosaunee. We acknowledge their enduring presence on this land, as well as the presence of Metis, Inuit, and other First Nations from across Turtle Island. We honour their cultures and celebrate their commitment to this land.


The LDSB is the region's only fully inclusive school board. Limestone schools serve more than 20,500 students in 55 schools and five alternative education centres covering a geographic area of 7,719 square kilometres across the City of Kingston, the Townships of Central Frontenac, North Frontenac, South Frontenac, Addington Highlands, Loyalist, Stone Mills, the Frontenac Islands and the Town of Greater Napanee.

Position

Overview

As part of the school administration team the Office Administrator is responsible for coordinating the school office and providing assistance to the Principal and/or Vice Principal by supporting students, staff, parents and school community.

Summary

of

Duties

&

Responsibilities

Organize and coordinate all aspects of school office functions Provide administrative assistance to the Principal and/or Vice Principal Act as staff resource (liaison) to Principal and staff regarding the operation of the office Maintain student records (i.e. OSRs, central file, registrations) and staff records (i.e. absenteeism, progress reports and evaluations). Coordinate occasional teacher coverage as directed by the Princpal Process staff vacation requests, leave requests and casual pay sheets Maintain school database, prepare Ministry, LDSB and other reports as requested by the Principal Administer the schools's information and record keeping system in accordance with Ministry and LDSB regulations, policies and procedures Prepare a variety of documents using word processing, spreadsheets, and other related software Facilitate internal/external communications including making appointments, meeting and directing visitors and clients Operate and maintain office equipment such as: photocopiers, fax machines, telephones, bells, and the P.A. system and provide in-service on the equipment Requisitions office/school supplies; maintain budget, fund raising and purchasing card transactions under the direction of the Principal or designate Attend staff and administrative team meetings as requested by the Principal May include additional portfolio and/or responsibilities as determined by system needs Perform other duties as assigned Demonstrates experience and commitment to EDI (Equity, Diversity, and Inclusion)

Required

Education/Qualifications/Experience

Secondary School Diploma Three years of directly related experience

Skills

and

Knowledge

Required

Strong organizational skills necessary to maintain productivity under pressure and meet deadlines Excellent public relation and communication skills Ability to maintain discretion and confidentiality High proficiency in all secretarial, accounting and clerical skills Comprehensive knowledge of computer applications being used in the school office

How

to

Apply

If you are energized by a career where you will have the opportunity to work as a team supporting the school board's Information Technology department kindly follow the application process below. Packages must be submitted by

4:00 p.m. on Tuesday, August 5, 2025,

through by uploading the following documents:


A cover letter detailing your skills and why this will make you the ideal candidate for this position. A resume which clearly outlines your qualifications and experience in this area. Proof of qualifications uploaded on your Supporting documents page
Internationally trained professionals/applicants with equivalent international experience are encouraged and invited to apply.

Commitment

to

Diversity

and

Inclusion

Across LDSB, we are committed to removing systemic barriers not only in recruitment but in retention and promotion as well so that you can see yourself in Limestone. The LDSB is dedicated to promoting fair and equitable hiring practices that will move us forward in hiring staff who reflect the full diversity and lived experiences within the communities we serve.


We invite and welcome you, through your cover letter, to self-identify as someone who has lived experiences, and who can bring valuable, diverse knowledge and perspective to our district and the students and communities we serve.


Accommodation will be provided to applicants to enable equitable participation in the recruitment process. Applicants can request accommodation at any time during the recruitment process.


Applicants who are transgender may provide records in a different name than their current legal name or name of common usage. This will not prejudice prospective employees in any way, and such information will remain confidential.


The Kingston community promotes and supports the diversity that continues to grow within our communities. For more information about Kingston and/or the LDSB, including equitable recruitment, retention and promotion practices, please visit


We thank you for your interest. Only those applicants who have been selected for an interview will be contacted and invited to participate in the interview process.

Our Intention:

To make a positive difference in the lives of every student, in every classroom, in every school.


Karen McGregor, Chair | Krishna Burra, Director of Education and Secretary | Craig Young, Treasurer