Job Description

OFFICE & ADMINISTRATIVE COORDINATOR

CHB Group - Winnipeg, MB

CHB Group connects a vertically integrated group of companies. Focused on vertical integration, we deliver innovative, high-quality solutions across a diverse range of services. Our commitment to excellence empowers both businesses and individuals, offering unmatched expertise, diverse career opportunities, and a robust network of support. At CHB Group, we elevate standards and drive success, ensuring optimal quality, timelines, and exceptional experiences for our clients and partners. Find out more about CHB Group at www.chbgroup.ca

CHB Group is in search of an

Office & Administrative Coordinator.

The successful applicant will play a key role in ensuring the smooth day-to-day operations of our office environment while supporting multiple departments, including HR and marketing. This position is responsible for managing front-desk reception, coordinating internal communications, organizing company files and meetings, and assisting with administrative tasks across several business units. The ideal candidate is proactive, detail-oriented, and able to juggle multiple responsibilities with professionalism and efficiency. With their enthusiastic approach, they will play a key role in enhancing our corporate culture.

Duties and Responsibilities:

Serve as the first point of contact by managing incoming phone calls and general email inquiries across all company lines using the Wildix phone system Greet and direct walk-in customers and visitors in a professional and courteous manner Create, maintain, and organize accurate company files, records, and documentation Mail invoices, work orders, and cheques in a timely and organized fashion Schedule and coordinate office meetings for multiple companies, including room bookings and calendar invites Monitor and maintain office supplies and uniforms to ensure all teams are well-equipped Order, track, and distribute branded promotional items for internal and external use Provide support in organizing seasonal events and employee functions Assist in the preparation and coordination of basic marketing materials and light promotional planning Support the HR Generalist with administrative HR tasks such as resume screening, applicant tracking, and coordinating candidate assessments Perform other administrative duties and special projects as assigned
Skills and Requirements:

2+ years of experience in an administrative, office coordinator, or receptionist role Strong organizational skills with keen attention to detail Professional communication and interpersonal skills Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new systems (experience with Wildix or similar phone systems is a definite asset) Ability to manage multiple priorities and work independently in a fast-paced environment Experience in HR or marketing support is an asset Valid driver's license
Job Type: Full Time

Please forward resume to recruit@chbgroup.ca

Job Types: Full-time, Permanent

Benefits:

Company events Dental care Disability insurance Extended health care Paid time off Vision care
Flexible language requirement:

French not required
Schedule:

8 hour shift Day shift Monday to Friday No weekends
Experience:

Administrative: 2 years (preferred)
Work Location: In person