Job Description

Job Title:

Office Administrative Assistant(On-Site) - Retail & Wholesale

Location:

201-200 Windflower Gate, Woodbridge, ON L4L 9L3

Company:

Luggage City

About Us:

We are a well-established retail and wholesale company seeking a dedicated and experienced

Office Administrative

join our dynamic team. This on-site role involves handling administrative tasks that support the entire organization, ensuring efficient day-to-day operations across departments. Fluency in

English,

Cantonese, and Mandarin

is required due to accounts managed in Canada and China.

Job Overview:

In this role, you will assist with a variety of administrative, purchasing, and inventory management tasks. The ideal candidate will have strong organizational and communication skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

Primary Responsibilities:

Serve as the primary point of contact for vendors, ensuring professional and timely communication. Draft, review, and manage communications, reports, presentations, and spreadsheets. Coordinate appointments and manage scheduling with the executive team. Organize paper and electronic documents, maintaining efficient administrative records. Order supplies, manage inventory, and maintain replenishment schedule. Maintain a strong understanding of the company's structure, policies, and goals. Enter purchase orders, track shipments, and provide regular status updates.

Daily Tasks:

Review and manage incoming and outgoing mail, emails, and calls. Act as a liaison between the executive team and other organizations or individuals. Prepare documents, reports, and presentations as needed. Receive and enter purchase orders into the RMS database, ensuring clear communication with retail stores and vendors. Perform other assigned administrative tasks to support daily operations.

Additional Responsibilities:

Draft monthly sales and inventory targets and prepare forecasts based on historical data and current trends. Assist in the preparation of monthly and annual financial reports to provide insights into the company's financial health. Collaborate with the management team to assist in budgeting processes, ensuring accurate tracking of expenses and revenue against the set budget. Provide regular updates on financial performance, highlighting variances and recommending adjustments as necessary. Maintain accurate financial records to support forecasting and budgeting activities.

Qualifications:

Previous experience in office administration, clerical work, or related administrative roles. Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint). Familiarity with cloud-based storage and collaboration tools, including OneDrive and Google Drive. Experience working with business data such as sales reports, purchase orders, inventory levels, and shipment status. Understanding of business operations, including common terminology and tracking metrics.
Post-secondary education in a relevant field preferred, such as:

Business Administration Accounting or Finance Supply Chain Management and Logistics Commerce or Economics International Business Office Administration or Executive Office Studies

Required Skills:

Attention to detail with a high degree of accuracy in data entry and documentation. Ability to operate office equipment including scanners, copiers, and printers. Discretion and integrity in managing confidential and sensitive information. Ability to work independently and take initiative while maintaining a team-oriented mindset. Excellent organizational and time-management skills with the ability to handle multiple priorities. Strong communication and interpersonal skills to build effective relationships with vendors and colleagues. Access to a personal vehicle and a valid driver's license. Mandatory fluency in

English

,

Cantonese

, and

Mandarin

, both written and spoken, due to accounts managed in Canada and China.

Work Arrangement:

This position is based

on-site

and does not support remote work.
We encourage candidates with the required skills and qualifications to apply for this dynamic and fast-paced administrative role.

Job Types: Full-time, Permanent

Pay: $20.00-$24.00 per hour

Benefits:

Flexible schedule On-site parking Store discount
Application question(s):

Can you provide a brief example of how you've managed multiple priorities or tight deadlines in a past role?
Experience:

Administrative: 2 years (required)
Language:

Mandarin or Cantonese (required)
Location:

Vaughan, ON (preferred)
Work Location: In person