, we are a locally owned and operated family business based here in Atlantic Canada. With a strong reputation in the industry, we specialize in delivering innovative plumbing, heating, and HVAC solutions for industrial and commercial construction projects. Join a team that values expertise, collaboration, and the growth of its employees.
We are looking for a responsible Administrative Assistant to join our team. Essential duties and responsibilities of the Administrative Assistant include providing support to our Operations Management, Project Managers and other office staff as required.
Essential Duties and Responsibilities
: Include the following and other duties, as may be assigned:
Greet and direct clients/visitors as required
Answer and direct calls, screen calls as requested, route calls to proper recipient, take and relay messages as needed
Maintain an organized filing system
Assist Estimator with tender bid submissions which will include accurately and efficiently communicating with clients/suppliers/general contractors to determine any and all information necessary for accurate cost estimating
Process weekly timesheets
Accounts Payable data entry and processing
Data entry of various information into appropriate software programs
Order, oversee and maintain all office and kitchen supplies
Print and distribute site drawings as needed
Schedule meetings and conference room bookings and arrange appointments
Prepare correspondence and documents as required
The ideal candidate will have/be:
Diploma in Office Administration would be an asset
3-5 years' experience in an administration role would be preferred
Experience with Simply Accounting would be an asset
Excellent communication skills, written and oral
Exceptional multi-tasking and problem-solving skills
Work under time constraints to meet specific timelines
Ability to organize and prioritize duties
Ability to maintain a high level of confidentiality at all times
Experience within the construction industry would be a definite asset
Job Type: Full-time
Pay: $40,000.00-$45,000.00 per year
Benefits:
Dental care
Disability insurance
Extended health care
Life insurance
Vision care
Schedule:
8 hour shift
Monday to Friday
Work Location: In person