Job Description

We are a small but growing geophysical company looking for a multitasking, detail-oriented Office Administrator to join our team during a key phase of expansion. This role is vital in supporting both daily operations and long-term development, and we're looking for someone who is committed, adaptable, and eager to grow with us.

Key Responsibilities

:

Prepare and format internal and external documents, letters, reports, manuals, and presentations Translate and adapt business and technical documents (instructions, letters, guides) Draft, edit, and format user manuals, technical guides, and operating instructions Manage incoming and outgoing email correspondence Answer calls and messages; forward inquiries to the appropriate staff Organize and coordinate meetings, events, and schedules; maintain calendars Maintain paper and electronic filing systems and records Order office supplies, consumables, and components based on approved lists Track incoming goods and communicate with suppliers Provide administrative support to executives and managers Greet visitors and clients; provide general information Maintain corporate social media accounts (content creation, message handling) Monitor dealer websites for product accuracy, pricing, and brand representation Send reminders, requests, and corrections to dealers as needed Provide high-quality customer service in written and verbal communications Prepare internal reports, summary tables, and databases Coordinate documentation with internal departments and partners Ensure timely completion of assigned tasks Operate office equipment (printers, scanners, multifunction devices) Perform other administrative duties as assigned

What We're Looking For

Strong multitasking ability and excellent organizational skills Fluent in Spanish (spoken and written); additional languages are a plus Friendly, approachable, and professional demeanor A fast learner who is willing to adapt to the needs of the team and market Ability to work under pressure, manage competing priorities, and meet deadlines Comfortable using Microsoft Office and other common office tools Committed to teamwork and open to feedback and collaboration

Preferred (but not required)

Educational or professional background in geophysics, geology, or related fields
We offer a collaborative and supportive work environment, where your contributions will directly impact the success of our team. If you're looking for a place to grow, learn, and make a difference, we'd love to hear from you.

Job Types: Full-time, Part-time

Pay: $18.00-$27.00 per hour

Expected hours: No less than 20 per week

Experience:

Administrative: 1 year (preferred)
Language:

Spanish (preferred)
Work Location: In person