Job Description

Women's College Hospital (WCH) is an academic, ambulatory care hospital in Ontario with a focus on health for women, health equity and health system solutions. If you're ready to be part of a team that is revolutionizing the future of healthcare, then you will want to join an institution where the possibilities for innovation, new discovery and system thinking are limitless. Women's College Hospital is committed to equity, quality and patient safety as key professional values and essential components of daily practice.



Healthcare Revolutionized 2030 is our roadmap to the future. Our strategy is built on the pledge that the founders of our hospital made 140 years ago and reaffirms our commitment to providing equitable, accessible, best-in-class healthcare for everyone - meeting people where they are on their healthcare journey and partnering with them to reach their goals of living their healthiest lives possible. The stage has been set for Women's to accelerate our priorities and capture the momentum to catapult our system forward to revolutionize healthcare for everyone.



Applicants must reside and be legally eligible to work in Ontario.



This is a Regular Full-Time Opportunity

Type:

Replacement

Are you looking for a fulfilling career in Health and Safety? Join our team at Women's College Hospital, where we are committed to fostering a safe and healthy workplace for all staff. We are currently seeking a dedicated and detail-oriented Occupational Health, Safety & Wellness Assistant to support our Occupational Health, Safety & Wellness department.

Summary of duties but not limited to:

Track and follow up on new employee immunization clearances, ensuring all necessary documentation is completed and the HR tracking sheet is kept up-to-date. Track and maintain staff training and certification records. Assist in compliance audits of these records. Collaborate with the Safety Specialist to coordinate and schedule respirator fit testing, manage supplies, and issue overdue notices. Manage and update Parklane software systems, generating regular reports to support department decision-making. Assist with the ongoing development, review, communication, and tracking of OHSW & IPC policies and safe work practices. Support the workplace violence prevention program by helping with de-escalation training, risk assessments, and e-learning module tracking. Assist with incident reporting and follow-up processes, including data entry, tracking, and documenting preliminary investigations. Manage general office duties, including reception, calendar and inbox management, and maintaining robust filing systems. Handle purchasing and procurement for the department. Administer medical documentation reimbursement processes. Draft professional correspondence, prepare reports, and manage timekeeping records. Act as a key support for the Joint Health and Safety Committee (JHSC), and other committees as needed, by coordinating meetings, preparing documentation, and ensuring compliance with legislative requirements. Prepare and distribute meeting agendas, minutes, and supporting materials. Track and follow up on action items. Support Hand hygiene program. Respond to inquiries from staff and external contacts in a timely and professional manner. Act as a go-to resource for staff on health, safety, and wellness-related inquiries. Assist with the planning and execution of health and wellness initiatives, campaigns, education sessions, and events. Provide basic first aid assessments and treatment. Maintain an inventory of first aid supplies. Support the first aid training program. Assist with staff communication, reporting, and supporting of the annual vaccine campaign.

As a role model and champion, you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care.



The responsibilities described above are representative and are not to be construed as all-inclusive.



Qualifications

Successful completion of a relevant Undergraduate Degree (Occupational Health and Safety, Health Studies, Business Administration) from an accredited institution is required. Comprehensive knowledge of legislation such as the Occupational Health and Safety Act, Workplace Health and Safety Insurance Act and Human Rights Code of Ontario. Experience with Parklane considered an asset. Strong organizational skills, detail oriented, able to work with a high level of accuracy. Able to work independently in a fast paced and challenging environment. Strong analytical and problem solving skills. Demonstrated ability to interact with staff at all levels of the organization. Superior written and verbal communication skills. Strong computer skills and demonstrated proficiency with Microsoft Office Suite (Excel, PowerPoint, Word, Outlook). First Aid/CPR and AED certification an asset. Proven attendance and punctuality. Professional behavior and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women's College Hospital. This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all.

Why Choose Us?

Be part of a dedicated team committed to excellence. Shape the future of healthcare in a supportive environment. Enjoy competitive benefits and an excellent defined benefit pension plan (HOOPP).

Women's College Hospital is a fully affiliated teaching hospital of the University of Toronto and is committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialized groups, women and any others who may contribute to the further diversification of our Hospital community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance.