Job Description

Nursing Administrative Assistant - Station Place Long-Term Care Home

Havelock, Ontario

Brand-New Long-Term Care Home | Opening Summer 2025

If you're an organized and compassionate administrative professional who thrives in a team-based healthcare setting,

Station Place

invites you to be part of our founding team. Located in the heart of Havelock, Station Place is a brand-new long-term care home where residents come first and every team member plays a key role in shaping a positive, person-centered environment.

Why Join Us?

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Help Build from the Ground Up

- Contribute to the successful launch of a brand-new home
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Support Quality Care

- Ensure smooth daily operations of the nursing department
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Be the Heart of Communication

- Engage with residents, families, and care teams every day

Your Role:

Reporting to the Director of Care, the

Nursing Administrative Assistant (NAA)

provides vital clerical support to the Care Department while serving as the front-line contact for residents, family members, and staff. The NAA helps ensure a well-organized and welcoming care environment through professional communication, efficient scheduling, and administrative coordination.

Key Responsibilities:

Prepare and maintain accurate staff schedules, including shift changes and replacements, in compliance with the applicable Collective Agreement Manage internal job postings and scheduling updates Support the Care Department with general administrative tasks including filing, data entry, and documentation Greet and assist residents, families, and visitors, addressing inquiries with empathy and professionalism Respond to and follow up on concerns and requests, ensuring confidentiality and resident dignity Support planning and coordination of staff education sessions and departmental meetings Maintain records and documentation related to nursing operations Foster strong working relationships with all team members to ensure a cohesive, collaborative work environment Available to work various shifts, including weekends and holidays, based on operational needs

What We're Looking For:

College diploma in Business Administration or equivalent education/experience
2-3 years of office administration experience required; healthcare experience is an asset
Familiarity with healthcare terminology, records management, and scheduling systems preferred
Excellent communication, customer service, and interpersonal skills
Strong organizational skills and a high level of attention to detail
Dependable, flexible, and self-motivated with a commitment to teamwork and resident care

Be Part of Something Special

At Station Place, you'll help create a new standard for long-term care--where residents are at the center of everything we do, and administrative excellence supports clinical quality and compassion.

AON Inc.

is the largest privately owned employer in the region, with over 50 years of commitment to quality service across long-term care, retirement living, hospitality, and property management. We offer competitive compensation and opportunities for professional growth.

AON Inc. is committed to meeting the accessibility needs of persons with disabilities as part of our hiring process. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Part-time, Permanent

Work Location: In person