Job Description

Location:
Medical Education
Medical Staff ~ The Moncton Hospital ~ Moncton ~ Horizon Health Network ~ Health Network
Language requirement:
English Essential
Schedule:
Subject to change due to operational requirements
Job Classification:
Non Bargaining
Job Classification Type:
Management and Non-Bargaining
This is the life-changing opportunity you've been looking for.
Horizon Health Network in beautiful New Brunswick is looking for a Medical Education Administrative Coordinator to join our team!
Horizon Health Network (Horizon) is committed to excellence in healthcare education, research, and patient care. Our Medical Education team supports faculty, learners, and clinical staff in delivering high-quality medical education programs. We are seeking a detail-oriented, organized, and collaborative Medical Education Administrative Coordinator to join our team.
Why you should work here
Working for Horizon gives you a career that provides an east coast lifestyle and the chance to make a big difference in the lives of New Brunswickers.
This position comes with competitive salary, paid time off, sick benefits, employer paid contributions into our government pension plan, and remote work policy.
Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.
Who you are?
The Medical Education Administrative Coordinator is integral to the delivery of the university programs; they must maintain a thorough knowledge of the site, departmental, facility, faculty, university and national associations' policies and procedures ensuring that the accreditation requirements are met. This person will work collaboratively with all medical education staff and learners to ensure success of all programs. This may involve cross coverage with other administrative staff.

• Post-secondary diploma or degree in Office Administration, Education, or a related field (or equivalent combination of education and experience).
• Minimum [2-3] years of administrative experience, preferably in an academic, healthcare, or medical education setting.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database systems.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
• High attention to detail and accuracy in documentation and record keeping.

What will you do?
Reporting to the Medical Education Regional Manager, the Medical Education Administrative Coordinator provides comprehensive administrative and coordination support for the planning, delivery, and evaluation of medical education programs. This role is essential in ensuring that academic, operational, and logistical needs are met for faculty, residents, and students.

• Coordinate day-to-day administrative operations of assigned medical education programs.
• Serve as the primary contact for faculty, learners, and external partners regarding program schedules, events, and requirements.
• Schedule and coordinate learner electives, ensuring all academic and administrative requirements are met.
• Oversee the scheduling, allocation, and maintenance of learner accommodations, including liaising with service providers, arranging check-ins/check-outs, and addressing accommodation-related issues.
• Plan, coordinate, and conduct learner orientations, including preparation of orientation materials, scheduling sessions, and ensuring all onboarding requirements are met.
• Prepare and maintain program documentation, including schedules, learning objectives, and evaluations.
• Organize meetings, seminars, workshops, and examinations, ensuring all logistics are in place.
• Maintain databases and accurate records related to program participants, curriculum, evaluations, accommodations, and orientation attendance.
• Assist with budget tracking, expense processing, and procurement as required.
• Support accreditation activities, reporting, and compliance with academic and regulatory standards.
• Provide administrative assistance to faculty and program leadership as needed.

Note: These are only the basic and prime duties of the position; related and allied duties will be assigned as necessary.
Qualifications

• Post-secondary diploma or degree in Office Administration, Education, or a related field (or equivalent combination of education and experience).
• Minimum [2-3] years of administrative experience, preferably in an academic, healthcare, or medical education setting.
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and database systems.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills, with the ability to work effectively with diverse stakeholders.
• High attention to detail and accuracy in documentation and record keeping.

Interested? Apply Today!
To learn more, visit
About Horizon's Recruitment Process
We thank all applicant who apply; however, only those selected for further consideration will be contacted. All interested applicants are encouraged to apply as an equivalent combination of education, training and experience may be considered.
Horizon's recruitment screening process may include language proficiency testing, clerical testing and/or behavioral assessment. If you are selected for testing, you will be contacted via the email address provided on your application. The official results will be shared with the candidate, Human Resources and the requesting manager electronically and language results will be placed on the personnel file for Horizon's hiring purposes.
Diversity Statement
Horizon is committed to enhancing our diverse and inclusive environment for our employees and patients. We believe in a healthcare system that equally supports all people regardless of race, ethnicity, national origin, social background, religion, gender identity or expression, age, disability, or sexual orientation. An environment based on a commitment to diversity and inclusion supports our goal of safe and quality patient care.

Skills Required