Job Description

Title: Membership and Projects Coordinator

Organization:

WAKO Canada (National/Provincial Sport Organization)

Location:

Burlington, Ontario

Position Overview

WAKO Canada is seeking a

highly organized, motivated, and detail-oriented Membership and Projects Coordinator

to join our administrative team.

This administrative position plays a key role in supporting the management of national and provincial programs. The successful candidate will oversee membership administration, event coordination, and communication with stakeholders across Canada. This is an exciting opportunity for a professional who thrives in a dynamic, fast-paced environment and is passionate about sport development and organizational excellence.

Qualifications

Undergraduate degree (or equivalent experience) in

Business, Accounting, Sport Management, Recreation, or Leadership

. Minimum of

five (5) years of relevant experience

in administration, project management, or volunteer coordination. Proven ability to work collaboratively with volunteers, clubs, and provincial/national sport organizations. Flexibility to work variable hours, including evenings and occasional weekends, based on project schedules. Exceptional organizational skills and the ability to manage multiple priorities while meeting firm deadlines. Strong technical proficiency and ability to quickly learn new systems and software. Proficiency in

Microsoft Office (Word, Excel)

,

Google Workspace

, and database management. Comfortable working in a

Mac environment

. Excellent written and verbal communication skills, with professionalism when interacting with clients, members, and partners. Demonstrated experience providing high-quality customer service and resolving inquiries efficiently.

Key Responsibilities

Maintain and manage the organization's

membership database

with accuracy and confidentiality. Coordinate and oversee national and provincial events and projects, ensuring operational excellence. Communicate effectively with members, clubs, and stakeholders regarding programs, policies, and event information. Ensure all administrative and logistical requirements for events are completed on schedule. Respond to inquiries via email and phone promptly and professionally.Provide regular updates to the CEO on programs, events, and membership trends. Provide regular updates and reports to the CEO regarding programs, events, and membership trends. Process and track membership, event, and program fees; maintain accurate

financial and administrative records

. Update and maintain the organization's

website and digital platforms

. Support national and provincial

volunteer teams

with project and event logistics. Provide

onsite assistance

at events and member club activities as needed.
*

Compensation

Remuneration will be commensurate with experience and qualifications.

Application Process

Interested applicants are invited to submit a

cover letter and resume

no later than

October 24, 2025

, to:

Email:

president@wakocanada.org

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Part-time

Pay: $20.00-$25.00 per hour

Expected hours: 25 - 30 per week

Benefits:

On-site gym On-site parking
Ability to commute/relocate:

Burlington, ON L7L 5Y7: reliably commute or plan to relocate before starting work (preferred)
Application question(s):

Please describe in 1 sentence why you would like to apply for this position.
Education:

Bachelor's Degree (preferred)
Language:

English (required) french (preferred)
Willingness to travel:

25% (required)
Work Location: In person