Job Description

Medical Secretary Clinical Programs

BC Cancer Agency

Prince George, BC

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

Are you a highly organized person with strong administrative skills? The Secretary provides secretarial and administrative support within a team setting.

What you'll do

• Arrange meeting times, book meeting rooms, notify attendees, and circulate relevant materials as requested. Act as a recording secretary by preparing agenda; drafting, typing and distributing minutes of the various meetings. Initiate and take follow-up action as indicated in the minutes.
• Screen and prioritize incoming requests for the attention of medical team staff by: Determining urgency of incoming calls regarding patients and taking appropriate action. Relaying patient information to and from doctors' offices and outside hospitals. Obtaining reports by contacting appropriate Agency departments or outside sources, on an emergency basis if necessary. Ensuring timely follow up action is taken by medical staff in response to calls. Coordinating appointments and tests for patients as requested by medical team. Accessing patient information system to retrieve patient data. Coordinating clinic and other appointments for medical staff. Initiating responses where appropriate.
• Coordinate and prepare for clinic conferences, including: Sending out notices, typing case notes/histories, co-ordinating patient activity with ACU staff, and photocopying.
• Prepare on-call lists and weekly staff schedule.
• Use word processing software type, format and edit documents such as correspondence and memos from transcribing equipment, hand-written or electronic drafts. Draft routine items for signature as required.
• Use word processing software type, prepare presentation materials such as abstracts, posters, papers, handouts and slides for educational sessions, workshops and conferences, as directed.
• Screen and prioritize calls from all sources including patients; refer calls to other parties or provide information as appropriate. Greet visitors and handle enquiries.
• Maintain a schedule of appointments for medical staff and visitors.
• Open, screen, prioritize and distribute incoming mail. Maintain files of incoming and outgoing information and correspondence.
• Assist in research by typing research proposals and grant applications and by gathering information and articles from various sources such as the library.
• Maintain familiarity and complie with PHSA and BCCA directives and work standards; provide information to clinic physician as required.
• Assist with collection, collation and reporting of workload and quality assurance statistics.
• Participate in interdepartmental meetings for patient flow or workload related meetings.
• Perform timekeeping for relevant physicians and staff regarding illnesses and absence from work, and communicate information to relevant departments.
• Provide administrative support for professional travel: including booking travel arrangements and submitting expenses for approval.
• Perform other related duties as assigned.

What you bring

• Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription and three years recent related experience or an equivalent combination of education, training and experience.
• Ability to keyboard at 60 wpm.
• Ability to operate related equipment.
• Ability to deal with others effectively.
• Ability to communicate effectively both verbally and in writing.
• Ability to organize work.
• Physical ability to carry out the duties of the position.

What's in it for you

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.

• Join one of BC's largest employers with province-wide programs, services and operations - offering vast opportunities for growth and development.
• Access to more than 2,000 in-house training programs.
• Enjoy a comprehensive benefits package, including municipal pension plan.
• 12 annual statutory holidays with generous vacation entitlement and accruement.
• Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Job type: Temporary, Full-Time Contract ending 11/08/2022

Wage: $26.65 per hour

Location: Prince George

Hours of work: 07:30 - 15:30, 08:00 - 16:00, 08:30 - 16:30, or as operationally required.

Reference number: #126793

What we do

BC Cancer bccancer.bc.ca provides comprehensive cancer control for the people of British Columbia. BC Cancer program is part of the Provincial Health Services Authority (PHSA).

( ) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people - Be compassionate - Dare to innovate - Cultivate partnerships - Serve with purpose.

Learn more about PHSA and our programs:

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.
Labor Agreement Facilities Subsector
Requisition # 126793-2378084
Work Site 1215 Lethbridge Street, Prince George
Job Type Temporary, Full-Time
Temporary Duration Until return of incumbent
Salary/Rate $26.65 / Hour
FTE 1.00
Hours of Work 07:30 - 15:30, 08:00 - 16:00, 08:30 - 16:30, or as operationally required
Work Days Mon, Tue, Wed, Thu, Fri
Expiry Date