Job Description

Medical Office Assistant/Secretary

Mayflower Medical Clinic located at 204 -998 Parkland Avenue in Halifax has an immediate opening for a Full-Time Medical Secretary who is inspired by contributing to the health and wellness of each patient and the community.

The successful candidate will primarily be responsible for administrative tasks which include but are not limited to:

Greet patients and visitors in a professional and friendly manner at the front desk booking appointments (primarily using EMR )

Maintain electronic medical records and ensure accuracy and confidentiality filing (both manual and computerized)

Handle phone calls, inquiries, and requests promptly and professionally

typing of letters and various correspondence

processing outgoing and incoming mail and specimens

Coordinate referrals to other healthcare providers as needed processing referrals for specialists (both online and via letter)

booking appointments with external providers such as x-ray departments

Scanning of documents

Other related duties

The successful candidate will also be required to ensure examination rooms are appropriately stocked and cleaned, including sterilization of medical tools. Aside from being able to efficiently and competently perform core medical receptionist duties in an appropriately independent manner, the successful candidate will be able to work in a collaborative team-centered approach. Training and experience in using medical software systems such as

Med Access

will be considered an asset along with existing medical receptionist experience/training. Further, demonstrated experience in organizational skills and proven rapport with patients is invaluable.

Qualifications:

Grade XII plus one-year related clerical experience or recognized one year secretarial/business program. Knowledge of medical terminology preferred

Med Access experience preferred

Knowledge of computers

Effective communication and interpersonal skills

Ability to organize and prioritize duties

Able to work in a team environment with minimal supervision

Able to maintain confidentiality

Ability to accept direction from team members

Candidate must be legally eligible to work in Canada (i.e., Canadian citizens, permanent residents, or individuals with valid work permits. Candidates must be available to attend an in person interviews.

Some weekend and evening hours maybe required

Competitive Hourly Rate Offered based on Experience. The position is for a Full-Time position 40 hours per week.

Interest candidates to submit fax resume to 902-835-1151 or e-mail to job.mayflower998@gmail.com

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Please note that only qualifying applicants will be contacted.

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Job Type: Part-time

Pay: $18.00-$18.50 per hour

Benefits:

On-site parking
Experience:

Medical office : 1 year (preferred)
Work Location: In person

Application deadline: 2025-09-05
Expected start date: 2025-09-02