Job Description

Job Category: Student
Hospital Location: Newmarket ON
Job Type: Student (Fixed Term), Full time
Number of Positions: 1
Minimum - Maximum Hourly Rate: $17.62 - $28.84

Why Join Our Team?

A best-in-class workplace environment that prioritizes a culture of belonging and wellness. Progressive health and dental benefit plans. HOOPP pension plan with employer and employee premium sharing. Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships.
If you are ready to embrace this exciting challenge and contribute to the success of Southlake Health, we encourage you to apply and be part of our dedicated team, making a difference in the lives of our employees and the community we serve!


Position is temporary from January - April 2026.







About the role:


The Radiation Medicine Program at Southlake Health treats approximately 1200 patients each year. The department consists of 5 Elekta medical linear accelerators as well as a Philips Brilliance Big Bore CT Simulator. The Treatment Planning System is RayStation. The linacs deliver image-guided radiation using integrated cone-beam computed tomography. High precision radiation treatments are routinely delivered with step and shoot intensity modulated radiation therapy (IMRT) or Volumetric Modulated Arc Therapy (VMAT).







The importance of nomenclature standardization in Radiation Oncology has been acknowledged. The American Association of Physicists in Medicine (AAPM) has provided guidelines for standardizing nomenclature of structure names and dosimetric data in Radiation Oncology in their Task Group 263 (TG-263) document. Ontario Health-Cancer Care Ontario (OH-CCO) has identified standardization of nomenclature as a priority quality initiative and has formed a provincial Radiation Treatment Planning Nomenclature Standardization Working Group to guide and support implementation of the recommendations of AAPM TG-263. OH-CCO will require routine nomenclature standardization compliance report submission. We are implementing a tool to audit nomenclature standardization compliance of structure names in RayStation, our Treatment Planning System (TPS).




Our radiation oncology department is seeking a motivated student or early-career developer to help implement a standardized structure-naming system (AAPM TG-263) within our clinical treatment-planning database.


The successful candidate will develop an automated audit and reporting tool that checks whether existing treatment plans and structure names comply with TG-263 conventions. This project sits at the intersection of computer science, physics, and medicine, offering the opportunity to apply programming skills to real-world healthcare challenges that directly impact data quality and patient safety.

What you'll be doing:

Develop a

Python-based auditing tool

to analyze treatment plans exported from the RayStation (or equivalent) treatment-planning system. Compare structure and plan nomenclature against the

AAPM TG-263

standard list. Generate automated

summary reports

identifying non-compliant structures and suggesting compliant replacements. Collaborate with medical physicists to interpret TG-263 guidelines and map them to the clinic's existing structure library. Document the software logic, workflow, and results clearly for future clinical integration.

What you bring:

Intermediate experience with Python (data handling, string parsing, and basic GUI or reporting libraries). Comfortable working with spreadsheets, CSV, or XML/DICOM data. Strong attention to detail and ability to learn domain-specific rules. Good communication skills and documentation practices. ###

Good communication skills and documentation practices.

###

Experience with DICOM or medical imaging data.

###

Exposure to RayStation, Eclipse, or other radiation therapy systems.

###

Familiarity with version control (Git) and collaborative development workflows.

An undergraduate student enrolled in a physics program or a program of a related discipline at a recognized university who is returning to undergraduate studies in the term following the studentship or A student in the final year of undergraduate studies or who has recently completed undergraduate studies in a physics program or program of a related discipline and can provide proof of application and/or enrolment in a graduate program in physics or biophysics at a recognized university at the time of application

This position offers the opportunity to:

Learn how

clinical treatment plans

are represented digitally. Understand how

naming standards

(AAPM TG-263) enable data consistency, automation, and safety in clinical systems. Gain experience developing software in a regulated, healthcare-related environment. Work directly with medical physicists and clinical researchers.
Southlake Health is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead within their role, generate innovative ideas that reinforce our mission and goal to create a healthy workplace where our community can thrive.


Regular and reliable attendance is an expected requirement of this position.


We are committed to a selection process and work environment that is inclusive and barrier-free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants who may require accommodation during the selection process are encouraged to notify the Human Resources Department when contacted for an interview. The People, Culture and Experience team will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process, which will enable you to be assessed fairly and equitably.

Health & Safety Workplace Responsibilities

It is the responsibility of all Southlake Health employees to work safely and promote health and safety in the workplace. Employees must adhere to the duties of workers, as stipulated in Section 28 of the OH&S Act, as well as all Southlake OH&S policies and procedures. Must be able to perform all necessary bona fide duties for the position, as outlined in the position guide. Must review and be capable of performing duties as outlined in the Job Demands Analysis for the position as a condition of offer. Proven ability to attend work regularly as per the Attendance Support Policy.

Commitment to Diversity and Inclusion

Southlake Health is fully dedicated to employment equity, diversity, and inclusion in our recruitment practices. We welcome candidates who identify with equity-seeking groups, including women, racialized individuals, Indigenous Peoples, persons with disabilities, and those from the 2SLGBTQ+ community. Any information provided will be kept confidential and used appropriately in our recruitment process.

Anti-Oppression/Anti-Racism at Southlake Health

Southlake Health is committed to having a workforce that is reflective of the diversity of York Region and strongly encourages applications from all qualified individuals, and from those who can provide different perspectives and contribute to a further diversification of ideas.

Accommodation & Diversity in the Workplace

At Southlake Health, we are committed to promoting employment equity, diversity, and inclusion in the workplace. Fostering equity, diversity, and inclusion in recruitment practices is a key aspect of our search process. The current posting is seeking candidates who identify with the following equity-seeking groups: women, racialized persons/persons of colour, Indigenous Peoples, persons with disabilities, and members of the 2SLGBTQ+ community. If you are of the aforementioned identities and feel comfortable making it known, you may choose to self-identify as a member of a designated group. Any information directly related to you is kept confidential and used safely to inform our recruitment process towards being an equal opportunity employer.


Only candidates selected for an interview will be contacted. Thank you for your submission. We appreciate your interest in joining Southlake Health!