Job Description

Senior Office Administrator / Office Manager - Family Medicine Practice (Little Italy, Toronto)

Our warm, community-centered family medicine practice in Little Italy, Toronto, is seeking an inspired and inspiring University Graduate to join our team as a

Senior Office Administrator / Office Manager

.

As the ambassador of our office, we're looking for someone who brings

professionalism, personality, warmth, and intelligence

to everything they do. You will play a key leadership role in ensuring our clinic runs smoothly, efficiently, and with care.

Key Responsibilities

Manage daily office operations, including patient scheduling, answering inquiries, and coordinating physician and staff calendars. Oversee front desk staff to ensure rooms are properly stocked and offices are clean, organized, and ready for patient care. Manage staff schedules, vacation requests, and performance discussions in a supportive and professional manner. Lead hiring and onboarding processes for new administrative staff. Keep all team members accountable for their responsibilities and uphold our high standards of service and organization. Order and manage office and medical supplies inventory. Handle payments for third-party medical expenses and perform related administrative tasks. Occasionally assist during evenings or weekends as necessary.

Qualifications

University degree required. Strong English communication skills, both written and verbal. Prior experience in office management or senior administrative roles, ideally in a healthcare or professional services environment. Proven organizational, leadership, and problem-solving skills. Friendly, approachable, and able to maintain professionalism under pressure. A commitment of at least

1.5 years

is required.
We often hire university graduates who intend to pursue further academic or professional studies, and we value curiosity, initiative, and growth-oriented mindsets.

Application requirement:

Only applicants who submit both a cover letter and resume/CV will be considered.

Job Type: Full-time

Pay: $30.00-$35.00 per hour

Expected hours: 40 per week

Work Location: In person