Job Description

Medical Office Assistant

Horizon Cosmetic & Vein + Horizon Joint & Wellness

Start the New Year with a rewarding role supporting two dynamic clinics under one roof!

We're looking for someone personable, organized, and motivated to join our team. If that sounds like you -- we want to meet you!

Who We Are

Horizon Cosmetic & Vein

and

Horizon Joint & Wellness

are collaborative, patient-focused clinics located within the same building. Together, we provide a full spectrum of medical aesthetics, cosmetic procedures, vein treatments, chiropratctic, rehab, regenerative medicine, and health & wellness services.

Our goal is to ensure every patient feels supported, cared for, and confident in their treatment plan -- whether they're here for skincare, vein care, or wellness and joint health.

What We Are Looking For

We are seeking a

highly motivated, detail-oriented Medical Office Assistant

who can confidently work between both clinics. This role is ideal for someone who thrives in a fast-paced environment, loves helping people, and brings professionalism and warmth to every interaction.

If you are passionate about patient care, organization, and delivering an elevated experience, you will be a great fit.

Ask yourself...

Do you pride yourself on providing exceptional customer service? Are you organized, adaptable, and confident managing multiple priorities? Are you excited to work in both a wellness-focused clinic and a medical aesthetics environment? Do you enjoy learning and continuously growing your skillset?
If yes -- we want to hear from you!

Responsibilities

Float between

Horizon Cosmetic & Vein

and

Horizon Joint & Wellness

based on daily needs Assist with

cleaning and resetting rooms

to maintain a professional, hygienic environment

Set up rooms for procedures

, preparing supplies and equipment as directed Support the doctor and practitioners during appointments as needed Ensure smooth patient flow by filling rooms, escorting patients, and keeping schedules on track Contact patients for appointment reminders, follow-ups, and schedule adjustments Help the front desk with administrative tasks such as booking, messaging, scanning, and payment support Maintain accurate patient information within our EMR (Jane App + Med Access) Assist with general clinic upkeep and organization Contribute to clear communication between both clinics throughout the day Provide warm, professional, patient-centered service at all times

Qualifications

Excellent communication and customer service skills Ability to multitask and stay organized in a busy medical environment Demonstrates professionalism, reliability, and strong attention to detail Strong administrative skills including scheduling, payment processing, and general office tasks Experience working in a medical, wellness, medical aesthetics, physiotherapy, or chiropractic setting is an asset Experience with

Jane App

or similar EMR systems is preferred A desire to learn, grow, and adapt to both clinic environments Ability to work independently as well as collaboratively Comfort working between two clinics and managing different patient needs

Job Types

Part-time

Benefits

Employee discounts on services and products Supportive, team-oriented work environment

Schedule

16-24 hours, (with occasional flexibility depending on clinic needs)

Application Questions

Do you have previous experience working in a medical, wellness, or aesthetic clinic? Have you used the Jane App or another EMR system? Are you comfortable working between two clinics in the same building? Do you have any experience in office coordination or management?

This position will remain open until a suitable candidate is found.

If you are serious about this opportunity,

we strongly encourage including a cover letter

with your application.

Work Location:

In person

Job Type: Part-time

Expected hours: 16 - 24 per week

Work Location: In person