Job Description

Job Category: Administrative Support
:
This position is a part of the Non-Academic Staff Association (NASA).
This position offers a .
Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.
In collaboration and consultation with the Education Director(s), education program committee(s) and Team Lead Medical Education, the Medical Education Program Coordinator (MEPC) develops, coordinates, maintains and supports medical education administration within the program(s) they coordinate. This role will assist with the administration of educational program technology platforms (Google sites, Google sheets, ZOOM, web Eval and CALLY) and provide support coverage for the Medical Education Business unit (OSCEs/interviews training, orientation and mentoring of new MEPCs).
The successful candidate will also be required to provide support for special projects, internal and external accreditation, events, workshops and resident recruitment. Under the administrative supervision of the Team Lead Medical Education, this position requires a high level collaborative, team orientated, diplomatic and proactive individual capable of working with a great deal of autonomy but also within the Medical Education Business Unit team environments through sharing of knowledge and skills, contributing ideas and recommendations.
The individual must have a detailed working knowledge of the requirements of their education program(s) and possess excellent interpersonal, problem solving skills and multi tasking skills with flexibility and adaptability when taking directions from multiple sources. This position requires an affable, highly proficient individual who is adept at coordinating multiple schedules and the various detailed complex tasks and projects required of this position.
Responsibilities:

• Acts as the primary administrative contact and resource for program(s), addressing trainee and faculty inquiries and concerns
• Coordinates and arranges meetings for Education Directors as relates to trainees and ensures all appropriate paperwork is submitted to offices within Faculty of Medicine
• Administers trainee evaluation process
• Drafts and prepares correspondence and letters; administers incoming e-mail as relates to education programs
• Coordinates distribution and return of educational resource materials and dissemination of notices for AHD and seminars, awards, research and conference events
• Creates content for and maintains accurate information on the education programs, ensuring user-friendly, up-to-date information is available to trainees and faculty
• Coordinates all administrative aspects of awards process including nominations, notification to award winners, coordinating purchase of awards and/or processing of pay action forms
• Attends and collaboratively participates in Faculty of Medicine and Department of Medicine Program
• Coordinator community meetings
• Participates in orientation and training of new MEPCs
• Ensures MEPC live manuals and task tracker for the program on Google site is current and up-to-date
• Maintains web-based evaluations by distributing evaluations, monitoring receipt and follow-up; administers evaluations for trainees rotating through supported programs through a web-based system (Web Eval and/or CALLY)

Qualifications:

• Minimum post-secondary coursework; post-secondary degree in a relevant discipline preferred;
• 3-5 years of administrative experience in an academic environment;
• Advanced skills in MS Google Suite
• Excellent command of English grammar and proof-reading skills
• Good judgment and discretion in dealing with confidential matters
• Strong multi-tasking skills; ability to be flexible and adaptable in a complex environment; strong problem-solving skills
• Ability to work independently and in a team environment
• Familiarity with Web Eval and CALLY programs

Application Instructions
Click "Apply Now" to submit your resume and cover letter.
About Us:
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes de toute orientation sexuelle ou identite et expression de genre; et toutes les personnes qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
About the Team: The is one of the world's top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

Skills Required