Job Description

Job Category: Administrative Support
:
This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position is a part of the Non-Academic Staff Association (NASA).
This position offers a .
Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.
The Medical Education Program Administrator (MEPA) collaborates closely with the Residency Program Director and reports to the Team Lead, Medical Education, providing the day-to-day administrative support to the Department of Emergency Medicine Residency Training Program. The MEPA works both independently and within a team environment to administer the many detailed and complex tasks and projects required of this position. This position requires a high level of interpersonal skills, decision making, and proactive capabilities. The MEPA must have a detailed working knowledge of the requirements of their education program. The MEPA is a customer/client-oriented individual with the ability to communicate effectively, both verbally and in writing with physicians, other support staff and trainees. Of equal importance is the ability to take initiative and multi-task in a highly demanding and fast paced environment.
Responsibilities:

• Primary administrative contact and resource for the program, addressing residents, visiting residents (provincial, national, and international), program director (PD) and faculty inquiries and concerns, as well as forwarding information and responding to inquiries from the governing bodies, various agencies, cultural attaches, other universities and medical colleges both nationally and internationally
• Compiles data and organizes trainee records for performance discussion at education program meetings
• Facilitates requests and completes all program elective paperwork (incoming and outgoing) for the PGME Office, Colleges of Physicians and Surgeons and other governing bodies
• Orients new rotations of residents and responds to any requests, concerns or questions
• Distributes ongoing notification of new arrivals and rotations of Residents to all relevant areas
• Facilitates set-up, drafts, organizes, creates, and coordinates block schedules for program residents, off-service trainees.
• Facilitates set-up and organization of annual CaRMS (Canadian Resident Matching Service)
• Assists with creation of accreditation materials for internal and external review
• Minutes for the Residency Program Committee and Competence Committee.

Qualifications:
Minimum Qualifications

• Postsecondary degree in a relevant discipline preferred; minimum post-secondary secretarial/business administrative certificate. Equivalent combination of education and experience will be considered.
• 3-5 years' experience in a medical and academic environment with extensive involvement in post-secondary educational procedures at an administrative level
• Excellent command of English grammar and proof-reading skills
• Good judgement and discretion in dealing with confidential matters
• Proficiency in MS Microsoft applications (Word, Excel, PowerPoint), familiarity with WebEval program, DASH.med,cbme.med, one45, various virtual platforms an asset, scheduling software
• Familiar with Google Apps (Mail, Drive, Docs, Sites, Calendar, Meet)
• Highly developed organizational and problem-solving skills and interpersonal skills
• Excellent communication (oral and written); accuracy and attention to detail, experience taking minutes
• Knowledge of University of Alberta and Alberta Health Services policies and procedures
• High level of tact and discretion; must be able to maintain absolute confidentiality
• Medical terminology a definite asset
• Client-service focus

Application Instructions
Please apply with your resume and cover letter in one file. In your cover letter, please explain how you will promote medical education in the and contribute to its mission.
About Us:
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes ayant une orientation sexuelle ou une identite et une expression sexospecifique; et tous ceux qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
About the Team: The is one of the world's top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

Skills Required