Job Description

Job Category: Administrative Support
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This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
This position is a part of the Non-Academic Staff Association (NASA).
This position has a term length of 18 months and offers a .
Location - This role is hybrid with a mix of remote and in-person work at North Campus Edmonton.
The Medical Education Program Administrator (MEPA) develops, coordinates, maintains, and supports the medical education administrative activities within the Hematological Pathology program, in the department of Laboratory Medicine & Pathology. They will support residency training, undergraduate medical learners, as well as clinical fellows. The position works both independently and within a team structure to administer many detailed complex tasks and projects.
Under minimal supervision of the Academic Department Manager and Program Director, this position requires high levels of communication, organizational and interpersonal skills. Equally important and required, the individual in this position would have the ability to take initiative, decision making and proactivity skills, be creative, and thrive in a highly demanding and fast-paced demanding environment.
Responsibilities:
The position includes items including, but not limited to:

• Program Coordination: course administration tasks such as ensuring rotation-specific objectives are current and distributed, coordinating resident registration and participation in meetings and courses; preparing and submitting program elective paperwork and leave of absence paperwork; maintaining resident files; formatting, updating and maintaining assessment information and curriculum maps
• Scheduling: developing draft rotation schedules for residents and off-service residents, navigating schedule changes as needed, liaising with other medical education offices for rotations done by the program's residents in other areas, scheduling incoming postgrad electives and assignment of preceptors; notifying residents of rotation and block information every 4 weeks
• Evaluation process: administers evaluations and manages resident meetings with Academic Advisors as needed, prepares master spreadsheet with EPA completion stats and other program requirements; notifies residents of exam deadlines and schedules; schedules and coordinates other resident examinations as needed
• Attends and supports various committee meetings
• Acts as a primary contact person for the Heme Path residency program: organizes orientations/onboarding materials for new residents, assists with resident recruitment (CaRMS process)
• Education activities: schedules and coordinates academic half-day seminars, rounds, social functions and wellness activities
• Assists with financial transactions, including purchases from program funding
• Oversees nomination and voting process for resident awards and faculty teaching awards
• Supports Competence By Design activities

Qualifications:

• Minimum, post-secondary business administration certificate. Postsecondary degree in a relevant discipline preferred. Equivalent combination of education and experience will be considered.
• 3-5 years experience in a medical and academic environment with extensive involvement in post-secondary educational procedures at an administrative level.
• Computer proficiency in a Windows environment using MS Microsoft applications (Word, PowerPoint, Excel)
• Familiar with Google Apps (Mail, Drive, Sites, Calendar, Meet), one45, DASH.med, cbme.med, Zoom and various virtual platforms an asset
• Excellent editorial, and proofreading skills
• Highly developed organizational and problem-solving skills
• Excellent communication (oral and written) and interpersonal skills, experience taking minutes
• Strong accuracy and attention to detail
• Knowledge of University of Alberta and University of Alberta Hospital policies and procedures an asset
• High level of tact and discretion; must be able to maintain absolute confidentiality

Application Instructions
Click "Apply Now" to submit your resume and cover letter. In your cover letter, please address what experience or transferrable skills you bring to the role which may not be explicitly outlined in your resume.
About Us:
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Metis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. .
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes ayant une orientation sexuelle ou une identite et une expression sexospecifique; et tous ceux qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
About the Team: The is one of the world's top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.

Skills Required