Job Description

About Us

The Huronia Nurse Practitioner-Led Clinic is a progressive, patient-centered healthcare organization committed to our vision of "Improving Health Together." As a growing clinic, we value collaboration, adaptability, and innovation. Our team members are leaders in supporting a new model of care that emphasizes high-quality service, teamwork, and continuous improvement.

About the Role

We are seeking an

experienced Administrative Assistant (Medical Office)

to join our team. The successful candidate will bring a strong background in medical office administration, excellent organizational skills, and a passion for delivering exceptional patient service. This role is essential in ensuring smooth clinic operations, supporting our providers, and creating a welcoming environment for patients.

Key Responsibilities

Provide front desk reception duties, including greeting patients, answering calls, and responding to inquiries. Schedule and manage appointments for multiple healthcare providers. Process and manage specialist referrals, including booking and patient communication. Handle incoming mail, faxes, prescriptions, and other documentation. Maintain accuracy and confidentiality in electronic medical records (EMR) systems (Telus PS Suites experience required). Support team meetings by organizing agendas, recording minutes, and distributing materials. Collaborate with the clinical and administrative team to ensure smooth daily operations. Assist the Business Operations Manager with additional tasks as assigned. Ensure infection control and safety standards are met within the clinic.
Required Qualifications

Minimum 2 years of receptionist/administrative experience in a medical office (required).

Proficiency in

Telus PS Suites EMR

. Demonstrated experience scheduling for multiple providers in a fast-paced medical setting. Strong computer skills: Microsoft Office (Word, Excel, Outlook) and general office software. Exceptional communication, organizational, and problem-solving skills. Ability to work both independently and as part of a team in a dynamic healthcare environment. Current immunization record, Accessibility Training, WHMIS, and Mask Fit testing (provided if not in place). Vulnerable sector police clearance (required). Reliable transportation to the Horseshoe Valley clinic location.
What We Offer

Competitive salary: $42,519 per year Comprehensive benefits package (after 3-month probation) Pension plan Paid vacation based on experience/education Casual dress and supportive team environment On-site parking Wellness program and staff events

Commitment to Equity

The Huronia NPLC is committed to an inclusive, barrier-free selection process. If contacted for an interview, please notify the Business Operations Manager of any accommodations required. All information received will be handled confidentially.

How to Apply:

Please submit your resume and cover letter detailing your medical office experience.

Job Types: Full-time, Permanent

Pay: $42,519.00 per year

Benefits:

Casual dress Company events Company pension Dental care Disability insurance Extended health care Life insurance On-site parking Paid time off Vision care Work from home
Ability to commute/relocate:

Oro-Medonte, ON: reliably commute or plan to relocate before starting work (required)
Experience:

Medical office: 2 years (required)
Language:

English (required)
Work Location: In person