Job Description

519-237-4328

info@jaydensmechanical.com

Mechanical Project Coordinator

Location: Head Office - Exeter, Ontario

Employment Type: Full-Time, Permanent

:

Jayden's Mechanical is an industry leader in plumbing, heating, and electrical services across

Southwestern Ontario. We're a privately owned and rapidly growing company built on a foundation of

quality workmanship, exceptional service, and a commitment to our people and communities.

We're seeking a Mechanical Project Coordinator to join our Commercial Projects team. This role

provides vital administrative, estimating, and organizational support to ensure our projects run

smoothly from pre-construction through close-out. The ideal candidate is detail-oriented, proactive,

and thrives in a fast-paced, team-focused environment.

Responsibilities include (but are not limited to):

Support Project Managers in coordinating all aspects of commercial mechanical projects from

tender through completion.

Assist with estimating activities, including take-offs, gathering supplier quotes, preparing bid

documentation, and organizing tender submissions.

Track and update pricing, change orders, and scope adjustments throughout the project

lifecycle.

Prepare and maintain project documentation, including schedules, budgets, purchase orders,

submittals, and RFIs.

Coordinate procurement and material tracking to ensure timely delivery and cost accuracy.

Maintain organized project files, drawings, and correspondence in both digital and physical

formats.

Schedule and record project meetings, distribute minutes, and monitor follow-up actions.

Support communication between clients, subcontractors, vendors, and internal departments.

Collaborate with accounting and project management teams to support job costing, progress

billing, and reporting.

Monitor project progress, identify potential scheduling or documentation issues, and assist in

resolving them.

Provide general administrative and coordination support to the Commercial Projects

department as needed.

Qualifications Include:

2-4 years of experience in construction, mechanical, estimating, or project coordination

(commercial or industrial preferred).

Strong organizational, multitasking, and communication skills with keen attention to detail.

Experience assisting with tender submissions, material take-offs, or pricing breakdowns

considered an asset.

Proficiency in Microsoft Office and/or Google Workspace; familiarity with estimating or project

management software preferred.

Understanding of construction documentation such as submittals, drawings, RFIs, and change

orders.

Ability to collaborate effectively with multiple departments and manage competing priorities in a

deadline-driven environment.

A positive, professional, and solutions-oriented attitude.

What We Offer:

We offer highly competitive compensation based on experience and qualifications, including a

comprehensive employee benefits package and a Group RRSP matching program. We're seeking

career-minded professionals who are eager to grow with a dynamic and expanding organization.

Apply Today:

Please submit your application to info@jaydensmechanical.com. We thank all applicants for their

interest; however, only those selected for our pre-screening process will be contacted.

PLEASE SUBMIT APPLICATIONS TO

INFO@JAYDENSMECHANICAL.COM

Note only those candidates selected for our pre-screen process will be contacted