Job Description

Looking to step into a hands-on marketing support role where your ability to plan, coordinate, and execute really shines? We're looking for a

Marketing Assistant

to join our team on a 12 to 14-month contract. This role is primarily focused on coordinating trade shows and conferences across North America, working closely with our Sales and Marketing teams to ensure everything is well organized and runs as planned.

You will also support social media scheduling and content coordination, helping to keep campaigns on track and timelines clear. Regular check-ins and proactive communication will be important, especially when it comes to keeping the Marketing Manager updated on what's coming up and what needs input. If you're someone who is organized, dependable, and comfortable taking ownership of day-to-day execution, this is a great opportunity to step into a key support role.

What You Will Do

Trade Show & Conference Coordination

Coordinate logistics for multiple trade shows and conferences, including registration, booth setup, travel planning, materials, and shipping. Work with internal teams and vendors to ensure all requirements are in place before events. Prepare and share event schedules and expectations with team members. Support planning calls and be available to help troubleshoot logistics when needed. Track event budgets and assist with post-show reporting.

Marketing Project Support

Schedule and organize content for social media platforms. Help coordinate messaging and timelines in collaboration with the Marketing Manager. Maintain visibility into what's coming up and flag any gaps or items that need review. Support occasional customer profile stories, video shoots, and content collection.

Project Planning & Communication

Use tools like Outlook and Monday.com to track deadlines and plan work. Keep the Marketing Manager informed of project timelines and progress. Assist with internal marketing tasks, including preparing materials, coordinating vendors, and managing shared folders. Maintain marketing lists, digital assets, and shared calendars.

What We're Looking For

1-3 years of experience in a marketing, communications, or coordination role Direct experience planning or supporting trade shows or conferences Strong organization and time management skills: you're organized, practical, and known for keeping a cool head when things get busy. Good written and verbal communication skills: you're confident communicating with internal stakeholders, external vendors, and global teammates. Ability to manage tasks independently and work proactively: you thrive in an environment where you're given responsibility and trusted to make things happen. Comfortable using Outlook, Excel, Word; experience with Canva or Monday.com is an asset Familiarity with LinkedIn and Instagram for business use Valid passport and driver's license; ability to travel occasionally within North America

About Us and What We Offer

Priva designs, produces, and supports world-class climate control systems for the horticulture industry. Founded in the Netherlands and operating in over 50 countries, our North American office has been based in Ontario for over 30 years. We combine hardware, software, and advisory services to help greenhouse growers thrive.

Our team in the Niagara Region is small but mighty, and our marketing team spans North America and Mexico.

In this role, you'll benefit from:

A clear and meaningful scope of work The opportunity to build skills and take ownership in a respected global brand A collaborative environment where autonomy and initiative are appreciated Exposure to international marketing operations Occasional travel within North America, including attending major industry shows

Ready to Apply?

If you have experience with trade show coordination and marketing administrative support and are looking to stretch your organizational and project management skills, we'd love to hear from you.

Please send us your resume and cover letter outlining your interest and fit.

Only candidates selected for an interview will be contacted.

We are committed to creating an inclusive, barrier-free recruitment and selection process. If you require accommodation at any stage of the hiring process, please let us know, and we will work with you to meet your needs in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Pay: $50,000.00-$55,000.00 per year

Benefits:

Casual dress Company events On-site parking Paid time off Work from home
Schedule:

Day shift Monday to Friday
Ability to commute/relocate:

Vineland Station, ON: reliably commute or plan to relocate before starting work (required)
Experience:

event/trade show coordination: 1 year (preferred) marketing admin support: 1 year (preferred) social media use for business: 1 year (preferred)
Licence/Certification:

Passport and Divers Licence (required)
Willingness to travel:

25% (preferred)
Work Location: Hybrid remote in Vineland Station, ON

Application deadline: 2025-06-04
Expected start date: 2025-06-09