Job Description

Full-time Contract Position
July \xe2\x80\x93 December 2023

Join the hardworking and dedicated team delivering exciting arts and culture programs and activities to our community and beyond. Reporting to the Communications Manager, the Marketing Assistant supports the communications strategy for all programs at the Aurora Cultural Centre. The primary responsibilities are the coordination of all marketing collateral (digital and print), liaison with contracted designers, eblast and survey communications, content management of the Centre\xe2\x80\x99s social media channels, and social media and outreach event supports.

The position is a temporary full-time contract role until December 22, 2023. There is the possibility of extension to permanent full-time role based on funding. Office hours are 8:30 a.m. to 4:30 pm Monday to Friday. This full-time contract position requires the successful candidate to be available 37.5 hours per week and may be asked to work evenings, weekends, start early, and stay late as required. There is an expectation that the position will be available for all Centre events unless previously arranged by the Communications Manager. Periods of over-time and flexing the workday may be required on occasion.

The successful candidate will possess experience in arts marketing, graphic design knowledge, social media content creation and management, and the coordination of print and digital marketing assets. Experience working with contracted staff including designers, and video creation for socials is an asset. Excellent communication and interpersonal skills, attention to copywriting, aware of trends in graphic design, a generous and compassionate team member, and skilled in handling administrative tasks round out the ideal qualities required for this role.

Requirements: Guided by the Aurora Cultural Centre\xe2\x80\x99s current vision and mandate, history, and a need to meet programming in a diversity of genres and to all age groups, the Communications Manager is responsible for the internal and external brand of the Centre and is supported by the Marketing Assistant. The communications strategy supports the three main pillars of the Aurora Cultural Centre: Gallery, Education and Performing Arts programming. In addition, Communications supports all fundraising, internal and external brand communications, crisis and issues management, reporting supports for the Executive Director and Board. The role works with the Audience & Digital Services Supervisor to support information flow to the website.

As with all positions at the Centre, the Marketing Assistant will be required to be flexible and punctual. This position will require management of multiple projects simultaneously and consistently meet deadlines, and work as part of a team. The Marketing Assistant will be liaising with various members of the staff team on a variety of projects.

The successful candidate will be responsible for the following:

• print project and production coordination of marketing collateral assets for all programs, including brochures, reports, event house programs, sponsorship signage and reports, banners, postcards, flyers, posters, mailing pieces, etc.;
• digital production coordination of marketing assets for socials, website assets;
• organic social media and content management strategy of the Centre\xe2\x80\x99s social media channels in collaboration with the program managers (primarily IG & FB); report on social media metrics for measurement and benchmarking;
• eblast creation and dissemination (Constant Contact)
• creation and dissemination of post-event digital surveys, and data aggregation;
• copywriting and proofing to ensure accuracy and consistent brand identity;
• liaison with Box Office and Digital Services Supervisor to provide clear and accurate program copy and messaging;
• staff recruitment campaign coordination;
• outreach event supports;
• photo documentation and storage;
• invoice coding/documentation of marketing collateral;
• other duties as required to support communications.

Location: The Aurora Cultural Centre is committed to adhere to public health safety guidelines for our employees and families, and some team members continue to work remotely. For 2023, this position requires the Marketing Assistant to work a hybrid role both from home and in-person for program events as determined. The bi-weekly team meeting schedule requires in-person attendance one afternoon a month.

Centre staff work in a team atmosphere and as such all employees may be expected to step beyond what is regularly thought of as their own duties to assist members of the team as required.

Requirements

Education & Experience

• Minimum 2 - 3 years Community College Degree/Diploma in Arts Marketing, Graphic Design, or Project Management required.
• Minimum 1-3 years\' experience in a previous related role; experience in complementary arts fields welcomed. If you can connect your experience to the role, we welcome your application.

Skills

• Collaboration amongst team members and contractors
• Ability to maintain multiple project schedules and demanding deadlines
• Copywriting and proofreading
• Enthusiasm, creativity, and strong organizational skills
• Microsoft Office suite
• Effective communication and interpersonal skills (written and verbal)
• Sensitivity and diplomacy
• Ability to work in a virtual setting individually and as part of a team
• Pro-active ownership of projects
• Troubleshooting skills
• Photography skills an asset

We recognize that candidates may not meet all the criteria listed in this posting. We encourage all those interested in this posting with a combination of relevant technical experience and an interest in the arts to apply.

How will you create impact?

• By bringing fresh, dynamic ideas to the table
• By contributing to the team with a strong and thoughtful work ethic
• By sharing your knowledge of current trends to help influence the outcomes
• How will you fit into the team?
• Being outgoing and adaptable
• A resilient and flexible personality as plans can change from day-to-day
• You are a consummate professional and can represent the Aurora Cultural Centre not just creatively but also in experience, insight, and attitude.

Additional Information
A criminal record search will be required of the successful candidate that is acceptable to the Aurora Cultural Centre.

Additional Info: Salary:

• $18.00 - $19.50/hour, based on experience for a 37.5 hour work week.
• Upon successful completion of a 3-month probation period, the successful candidate will also participate in a full suite of employee benefits.

Organization Description

At the Aurora Cultural Centre, we believe that arts, culture, and heritage can play a role in changing our world and our community. This is the fabric that deepens our understanding of our shared experience and creates a more compassionate society. Since 2010, the Centre has welcomed the community to create and participate in diverse experiences for all ages. We proudly program four vibrant gallery exhibition spaces, a range of instructional classes for children, teens and adults, an eclectic live music series, special family events and summer arts camps. https://AuroraCulturalCentre.ca

Context and Summary

The Aurora Cultural Centre operates out of a restored 1886 schoolhouse in a small community north of Toronto. The facility houses four purpose-built professional galleries curated by the Aurora Cultural Centre. Town of Aurora is engaged in a significant cultural infrastructure project called Aurora Town Square ) to complete an addition to the schoolhouse and add cultural amenities. The new facility is set to open in 2024.

We are currently operating offsite due to the cultural infrastructure project. We use temporary office, program, and gallery spaces at Aurora Town Hall, and rent performance spaces for events. It is expected that we will return to our home later this year.

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