Job Description

About Us

Custom Learning Systems

is an innovative education and consulting company based in Calgary, AB.

Our Mission:

Creating a 5 Star Culture of Healing Kindness

Our Vision:

Kindness Care Everywhere

Our work environment includes:

Work-from-home days Company perks Flexible working hours Regular social events Casual work attire

Summary:

Reporting to the Director of Digital Transformation, the

Marketing Administrative Assistant

will play a key role in managing marketing-related data and providing administrative support across various initiatives.
The ideal candidate will become well-versed in our marketing materials and databases, ensuring data accuracy, timely reporting, and strong internal coordination. They will assist with campaign coordination, performance tracking, and communication with external partners.
Regular check-ins with the Director will ensure alignment between marketing strategies and data-driven outcomes.

This is a

full-time, permanent position

.

Role and Responsibilities:A. Marketing Support

Manage email marketing campaigns and assist with basic digital design tasks Maintain up-to-date files and links for all marketing collateral Provide administrative and marketing support to the Director of Digital Transformation Cultivate and maintain strong relationships with internal teams and external partners Attend and contribute to marketing meetings

B. Calendar & Event Coordination

Schedule all calls and events for the CEO in accordance with company policy Organize post-event follow-up tasks, ensuring each department receives the appropriate data Complete post-event reports, including partial and final reporting as required Track sales performance at each stage of events and throughout partnership contracts

C. Data & CRM Management

Perform data entry, CRM updates, and lead sourcing Extract and organize key data from various sources to support accurate CRM updates and reporting Maintain up-to-date contact lists and ensure database integrity Make follow-up or outbound calls as needed to support marketing initiatives Demonstrate strong written communication skills, including professional email writing and timely follow-ups

D. Webinar Coordination

Organize and coordinate webinars, including scheduling, technical logistics, and post-event follow-up communication

E. General Administrative Support

Provide typing and additional administrative assistance to the Director of Digital Transformation

Skills & Qualifications Required:Technical Proficiency

Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) Skilled in CRM software and marketing automation tools (Zoho experience is a plus) Comfortable using OneNote Typing speed of at least 60 w.p.m. Must use a PC computer/laptop

(Macs not accepted)

Tech-savvy and quick to adapt to new technologies

Data Management & Attention to Detail

Strong data entry and data management skills High attention to detail in documentation and reporting

Communication & Collaboration

Excellent written and verbal communication skills Ability to express company messaging clearly and professionally via email Strong team player who can also work independently

Organization & Task Management

Strong organizational skills with the ability to manage calendars, prioritize tasks, and coordinate logistics Able to multi-task and meet tight deadlines in a fast-paced environment

Marketing Acumen

Basic understanding of email marketing, digital design, and campaign tracking

Relationship Building

Skilled in building and nurturing long-term internal and external relationships

Problem-Solving

Proactive approach to identifying issues and implementing effective solutions

Additional Requirements:

Must be located in

Kelowna

(Hybrid Remote Work) Dedicated home office free from noise and distractions Functional

webcam required

for regular virtual meetings
Job Type: Full-time

Pay: $17.85-$20.00 per hour

Expected hours: 40 per week

Additional pay:

Bonus pay
Benefits:

Casual dress Flexible schedule Work from home
Schedule:

Monday to Friday
Experience:

Administrative: 3 years (preferred) Microsoft Office: 3 years (preferred)
Location:

Kelowna, BC V1Y 8J8 (required)
Work Location: Hybrid remote in Kelowna, BC V1Y 8J8