Job Description

:The Department of Orthopaedic surgery is currently looking for a Research Program Manager to oversee the Trauma research department. The Manager, Research Program, can work in a variety of research departments and units, typically in an office setting but also in the outpatient clinics as needed.The Research Program Managerxe2x80x99s primary responsibility is to develop, improve, and sustain the operational effectiveness and efficiency of research programs. This position encompasses the overall responsibility for the development and implementation of strategies used in the conduct of research, the development and implementation of new research within the institution, in addition to the general management of a Research Program. This position is responsible for overseeing the project load of the research team (research assistants, research coordinators, students and volunteers) as well as managing research finance activities, human resource management, adhering to study protocols, ethical guidelines, timelines, and oversight of data management of a research program. They also lead the advancement of project platforms, policies and procedures, and develop and maintain successful partnerships with external stakeholders. They are flexible to work beyond the job description at times as work demands.As this a managerial position, the Manager Research Program needs to have knowledge of and able to complete all tasks of the Research Manager, Research Coordinators, and Research Technicians, so they can appropriate recruit, supervise, evaluate, and provide guidance.Duties & Responsibilities:Managerial Tasks (65% of work time)

• Manages, supervises, recruits, trains, mentors, and evaluates Research Assistants, Coordinators, Technicians, students, and other staff including ongoing updates of various research guidelines and regulations.
• Participates in the contract process (reviewing of all legal documents, including data sharing agreements, clinical study agreements and other contracts.), and negotiates terms of financing with outside parties (hospital and industry based).
• Oversees workload of team.
• Responsible for hiring staff in collaboration with team.
• Ensures staff needs for performance of duties and responsibilities are met.
• Develops and fosters team culture, creates an environment that celebrates team member successes, is collaborative, encouraging, and fun.
• Appraises performance of staff in consultation with PI.
• Schedules staffing and maintains efficient and optimal levels (including daily, vacation, and sick time coverage).
• Plans the strategy and project management of the program (projects, timelines, staffing and resource needs).
• Develops and implements policies, procedures, and standards for the research program.
• Develops, maintains, and/or authorizes budgets, payment schedules, and creation/updates of financial reporting.
• Oversees personnel and payroll reports.
• Approving allocation of funds for unfunded research projects presented to research program.
• Financial management/oversight on the project and program as a whole.
• Responsible for staff contract renewals, job change/status requests, etc. research budget management including recoveries
• Plans salary projections, ensuring accurate spending, recoveries, FSR's etc.
• Oversees programmatic and financial reporting with the entire research program.
• Ensures regulatory compliance of all activities and facilities in the program.
• Takes initiative to evaluate current staffing positions/levels, recommends and/or revises job descriptions to match the needs of the research team.
• In conjunction with the Office of Research Administration, reviews and approves all confidentiality statements, legal disclosures, contracts, and legal documents.
• Develops and negotiates research agreements (including terms of financing), and strategic alliances/partnerships for collaboration with outside parties.
• Extensive stakeholder engagement and management.
• Fosters positive and sustainable partnerships with internal and external stakeholders.
• Liaises with funders and regulators.
• Risk management and associated accountabilities.
• Procures necessary goods and services for projects/program.
• Actively promotes and addresses issues regarding inclusion, equity, and diversity in the workplace.
• Represents the PI when PI not available in meetings or negotiations.
• Initiates major projects- e.g., BIPOC recruitment.
• Carries out duties of principal investigator, or co-investigator in research studies as authorized by the investigator and sponsors.
• Plan and lead national meetings including inviting guest speakers.
• Recruit and manage patient partners on the team.

Research Duties (25% of work time)

• In collaboration with the Principal Investigator, may help initiate, support, review, and/or develop research proposals and protocols.
• Oversees the application/administration process, including proposal writing, establishing partnerships, and preparing budget.
• May help initiate and develop research proposals and protocols, including research contracts in collaboration with Contracts department, and clarifying details/deliverables as needed.
• Provides input on and supervises research design and analysis of study data, including assisting with planning, execution, statistical analysis, and interpretation.
• May adapt or liaise between Sponsor and REB, research findings to the development of new research studies.
• Coordinates and may oversee research grant process, including Research Ethics Board approvals, and privacy agreements.
• Conducts administrative and technical research and contributes to professional publications, presentations, posters, manuscript preparations, and knowledge translation products.
• Ensures development of Standard Operating Procedures (SOPs).
• Is a main point of contact and resolves issues for external stakeholders.
• Keeps up to date with politics/ministry directives/policies to anticipate changes of budget
• Chairs research group meetings.
• Participates in /joins committees (LKSI, UHT, REDI, CARESA, external).
• Participates in animal care audits, prepares and presents documentation as needed / Oversight of animal care committee (ACC) protocols.

Administrative Duties (10% of work time)

• Oversees and coordinates as needed, data management using the relevant research methodology while properly handling all research material.
• Responsible for confidentiality, and data security of information and records in accordance with standards of ethics and the principles of regulatory bodies.
• In conjunction with the Office of Research Administration, reviews all confidentiality statements, legal disclosures, and legal documents.
• Ensures the facilitation of meetings.
• Maintenance of tracking for general patients/participants, but also REB, etc.
• Facilitates procurement of services and supplies related to the research study.
• Participates in knowledge translation activities including but not limited to blogs, community presentations, policy briefs, and reports for funders and the general public.
• Oversees and coordinates as needed, material management, inventory management, safety management, performance management and quality assurance. * These points are what differentiate the Research Manager from the Research Program Manager.
• Performs cross functional and other duties as assigned and/or requested.

All staff are expected to carry out their assigned duties and responsibilities in a manner which prioritizes patient and employee safety, and confidentiality. Key accountabilities in this regard include:

• Strict compliance with patient/employee confidentiality practices and policies.
• Strict compliance with patient/employee safety practices and standards.
• Appropriate identification, reporting and response to patient/employee confidentiality breaches in accordance with established policies and procedures.
• Appropriate identification, reporting and response to patient/employee safety risks and incidents/events in accordance with established policies and procedures.

Qualifications:Masters with 5 years of relevant experience and 2 years in a leadership role OR demonstrable equivalent combination of specialized education and experience.

• Completion of a Clinical Research Associate Certification Program is an asset.
• RCR (Responsible conduct of Research) is an asset.
• Member of a professional research society xe2x80x93SOCRA certified is an asset
• Financial Management or Equivalent Experience is an asset.
• Experience in overseeing the strategic development and implementation of large research programs.
• Experience managing staff including delegation of tasks, developmental conversations, performance management.
• Familiarity with research related ethical principles.
• Familiarity with federal research related regulations i.e. Health Canada.
• Familiarity with research budgeting, contract negotiation (and applicable language), REB.
• Familiarity with budgets and spreadsheets.
• Knowledge Translation and publishing newsletters experience.
• Clinical trial experience; randomized, control trials
• Familiarity with healthcare research.
• Familiarity with privacy legislation (such as PIPEDA, PHIPA)
• Proficient with MS Office software (Word, Excel, PowerPoint, Outlook, etc.).
• Familiarity with statistics/analysis software (i.e. SAS, Stata, SPSS, R etc.).
• Video conferencing (Zoom, Skype, Teams).
• Relational databases and logic operations.
• Finance software.
• Bibliographic software.

Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.

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