Job Description

Position DetailsPosition InformationPosition Title Manager, Payroll Services and Systems
Posting Number 02324SA
Location New Westminster Campus
Grade or Pay Level A - Pay Band 11
Salary Range Min: $92,139.00, Control: $122,852.00, Max: $135,137.00. Placement within a salary band is typically up to Control Point based upon a review of skills, experience & internal equity. The College may place over Control point in limited circumstances.
Position Type Administration - Regular
Posting Type Internal/External
Regular/Temporary Regular
Employment Type Full-Time
Posting Category Administration
Start Date 09/03/2024
End Date
Day of the Week Mondays to Fridays
Shift 8:30 am - 4:30 pm
Work ArrangementsRegular hours of work are 8:30 am - 4:30 pm, Monday to Friday. Occasional travel between Douglas College\'s campuses as required.Douglas College (DC) is committed to supporting a healthy work/life balance for Employees. As per the DC Administration Policy A70 Work from Home, College employees may be eligible to work from home on a part-time basis, subject to operational requirements and approval by their Responsible Administrator (RA).
What Douglas OffersDO what you love. Be good at it. That\'s how Douglas College defines a great career. It\'s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC\'s Top Employers. We love what we do. And we\'re looking for passionate, motivated people to join us in making one of Canada\'s best colleges even better.
The RoleThe Manager, Payroll Services and Systems provides leadership and direction to the daily operations of Douglas College\'s in-house payroll services. The Manager ensures an accurate, reliable and stable delivery of a comprehensive range of services to the College. Key success factors include timely payment of wages for each constituent employee groups, timely and accurate remittance of all College payroll related obligations, including taxes and payments to third parties. The Manager, Payroll Services and Systems ensures superior client services to the College community.The Manager reports to the Associate Director, Payroll and Systems. Direct reports to the Manager are the Payroll Supervisor and a team of Payroll Specialists. The Manager monitors the performance of payroll activities which involves quality assurance, compliance verification and account reconciliation. Reporting responsibilities include provides analysis of payroll information which include confidential and sensitive subjects for decision making by College management.
ResponsibilitiesUnder the general direction of the Associate Director, Payroll and Systems, the Manager, Payroll Services and Systems is accountable for:Payroll Services

• Coordinates the execution of payroll for each of the employee groups in accordance with the respective Collective Agreement or terms and conditions of employment. Ensures that related obligations and timely remittances to external organizations are made;
• Reviews and approves the work of the Payroll Supervisor;
• Obtains payment authorizations in accordance with the College\'s policies and Finance department\'s system of internal controls;
• Provides training and technical advice to administrators, faculty and staff for the interpretation and application of government regulations or policy;
• Ensure that the unit is well versed in College policies and procedures relevant to the function of payroll services;
• Designs and delivers training to the unit. Ensures that staff training manuals are maintained and current; and
• Ensures that staff participate in required training and appropriate professional development that will support them to maintain and enhance the professional and job-related skills to meet the unit\'s service standards.

Payroll Information System

• Identifies and documents system requirements for modifications required by the College;
• Participates in the implementation of new functions by testing and subsequent monitoring to ensure that the system operates as designed. Takes prompt corrective action when required; and
• Updates management and staff manuals to reflect and document changes as they occur.

Administration

• Drafts policies and procedures and internal controls to ensure compliance with CRA, federal and provincial legislation, statutory regulations, collective agreement provisions, College and accounting policies;
• Reviewing, implementing and assessing changes to existing business process plans and new business processes and policies;
• Building, nurturing and maintaining a culture of learning, inclusivity, and teamwork;
• Managing unionized staff including recruitment and selection, training, performance planning, evaluating and disciplining where appropriate;
• Contributes to effective employee and labour relations by administering the collectiveagreement, representing management in the grievance process and consulting with HumanResources regarding collective agreement interpretation, as appropriate.
• Ensures redundancy in core operational knowledge with the Associate Director, Payroll and Systems through professional development and cross training. Ensure that management\'s operational handbooks are kept current;
• Demonstrates leadership in Enterprise Risk Management, ensures the payroll team is well versed in their risk management responsibilities by performing operational risk assessments and developing risk mitigation plans. Contributes to the unit\'s risk register;
• Participates in the development exercising of the unit\'s Business Continuity Plan;
• Acts for Associate Director, Payroll and Systems in their absence;
• Actively models the Douglas College Core Competencies;
• Perform other related duties as required.

To Be Successful in this Role You Will Need

• A Bachelor\'s degree in Accounting, Business Administration and completion of Certified Payroll Leadership Professional (PLP, Canada) designation.
• A professional accounting designation (CPA, Canada) is preferred.
• Five years of progressive experience of in-house payroll services including a minimum of 2 years in Management in a unionized environment. Public sector management experience is preferred.
• Minimum two (2) years of payroll supervisory experience in a unionized environment.
• An equivalent combination of education, training and experience may be considered.
• Extensive knowledge of payroll regulations and issues of compliance.
• Demonstrated knowledge, ability and experience in the design, development, management and maintenance of data collection and payroll systems in a computerized environment. Ability to troubleshoot issues associated with payroll information systems.
• Demonstrated ability to make effective decisions within a collegial environment. Excellent interpersonal communications skills together with proven experience in resolving conflict.
• Excellent written and verbal communication skills. Ability to write professional briefing notes and executive summaries.
• Extensive knowledge of payroll regulations and issues of compliance.
• Demonstrated ability to interpret and apply policies and regulations.
• Demonstrated ability to model appropriate professional, ethical and collaborative behaviors
• consistent with the responsibilities of this position.
• Excellent planning, organizational and administrative skills. Ability to work well under pressure in a deadline driven setting.
• Experience in business workflow design and business process improvements.
• Demonstrated advanced Excel skills and strong analytical skills.
• Demonstrated abilities that align with the Douglas College Core Competency Framework.

Link to Full Position Profile
Equity StatementDouglas College is committed to fostering a diverse, inclusive and equitable learning and working environment. In support of this journey, we welcome all people to apply, including people from groups that are experiencing inequity, including, but not limited, to Indigenous Peoples, racialized or persons of colour, persons with mental or physical disabilities, persons who identify as women, and/or persons of marginalized sexual orientations, gender identities and expressions, and persons of all faith identities, age, marital status, and parental status.
Needs a Criminal Records Check NoPosting Detail InformationOpen Date 08/12/2024
Close Date
Open Until Filled Yes
Special Instructions to ApplicantInterested applicants must submit their application and all required documents online on the Douglas College Career Site .The first review date will be August 23, 2024. This position will remain open until filled.Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying. All candidates selected for interview will need to bring original certificates and diplomas of educational credentials noted on their resume.
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