Job Description

Reporting to the Administration Manager, the Administrator is responsible for daily data entry and provides professional administrative office support for internal and external customers, vendors and staff in both the Winnipeg and Nunavut. This position will work with technical aspects and information, parts and support various teams to ensure our customers are satisfied with the services M&S provides.

Duties & Responsibilities

Input and update data accurately into the database, spreadsheets, and other information management systems. Ensure data is entered in a timely manner while maintaining a high level of accuracy
Organize and maintain data files, ensuring they are up to date and easily accessible
Perform regular audits and quality checks on data to identify and correct any discrepancies or error.

Collaborate with team members to improve data entry processes and enhance efficiency Organize, maintain & coordinate service records & files in their proper locations Ensure all closeout information is entered and attached into work orders to ensure seamless processing to invoice the customer Communicate with clients regarding payments terms, outstanding invoices. Collaborate with the accounts payable team to resolve any billing discrepancies
Keep Administration Manager apprised of any service concerns

Verify, investigate, resolve discrepancies. Provide support to other accounting functions as directed Assist in identifying and resolving discrepancies or inefficiencies Other duties as assigned

Qualifications

Business administration/office administration diploma from an accredited post secondary institution, or equivalent level of education and/or experience 2+ years of administrative experience in a professional office environment 1 to 2 years experience working in a trades-based service environment Advanced proficiency with Microsoft Office Suite Proficient in Adobe (PDF) Knowledge of Sage accounting or Sage Service Manager system an asset Must be able to handle confidential information in an ethical and professional manner Able to work as part of a team as well as independently Ability to respond appropriately in pressure situations with a calm and steady demeanor Strong attention to detail and a high degree of accuracy Excellent time management and organizational skills with the ability to multi-task Excellent communication and interpersonal skills Must have a strong work ethic, be reliable with a positive team attitude
Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

Dental care Extended health care Life insurance
Work Location: In person