Job Description

Overview

We are seeking a detail-oriented and organized

Administrative Assistant

to support our office operations. The ideal candidate will have strong clerical and customer service skills, proficiency in office software, and the ability to manage multiple tasks efficiently. This role offers an opportunity to work in a dynamic environment where attention to detail and professionalism are highly valued.

Responsibilities

Creating Invoices, Entering Supplier invoices Vendor payments Constant monitoring of ads running, managing complete social media ads, responses, leads Assigning the leads through website, Facebook, WhatsApp ads to the right sales team members Daily Checking and updating warehouse stocks & inventory physical count. Assisting & checking the invoices of incoming & outgoing deliveries Good command in learning the products, services, prices , offers etc. to deal with the customers & providing them right products. Well conversant in IT, computer skills. Manage front desk duties, including greeting visitors and answering multi-line phone systems with excellent phone etiquette Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks Handle filing systems, document proofreading, and general administrative tasks to ensure smooth office operations Assist with bookkeeping, invoicing, and basic accounting functions as needed Provide customer support via phone and email, addressing inquiries professionally and promptly Support scheduling appointments and coordinating meetings for staff and clients Maintain organized office environment by managing supplies and ensuring cleanliness of workspaces

Qualifications

Need knowledge in Odoo Software is an advantage. Proven clerical or administrative experience Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks Strong computer skills with the ability to perform data entry accurately and efficiently Excellent organizational skills with keen attention to detail for proofreading and document management Experience with multi-line phone systems and front desk operations Ability to handle customer service interactions professionally and courteously Familiarity with filing systems, record keeping, and basic bookkeeping or medical office procedures is preferred Strong typing skills with good organizational abilities to manage multiple priorities effectively
This position is essential for maintaining efficient office workflows and delivering exceptional support to clients and staff alike.

Job Types: Full-time, Permanent

Pay: $17.20-$20.00 per hour

Expected hours: 40 - 60 per week

Work Location: In person