Job Description

JOB SUMMARY
The Logistics Assistant is responsible for supporting the logistics team in coordinating the deliveries within a set timeframe and ensuring they are made on time. The Logistics Assistant will also be responsible for communicating with various parties both internally and externally regarding deliveries.
DUTIES AND RESPONSIBILITIES

• Assess the workload of expected packages by communicating with the intake desk and the assembly area.
• Use the computer system to view the expected delivery loads.
• Counsel the intake and assembly areas about workflow, routes, and timing to optimize the scheduling and routing of deliveries.
• Establish the areas where packages will be placed for delivery preparation.
• Determine whether the planned schedules and routes are appropriate for the current situation.
• Consider availability of the client/customer when the driver's stops are planned.
• Contact clients, customers, or internal contacts as required to meet delivery or contract requirements.
• Determine the shipment method using drivers, delivery services, or couriers.
• Assign, re-assign, and amend route manifests as required.
• Use courier online services to schedule courier pickups as required.
• Add the appropriate packing slips and manifests to the packages and compile the packages into a location for loading.
• Change the drop points for transfers as required.
• Determine the work loading of the drivers.
• Add drivers to specific routes as required to meet workload.
• Coordinate transfer of packages between driver and routes in case of non-deliverables.
• Facilitate the pickup of pumps and waste as required.
• Participate in Bayshore's ability for customers to determine order and delivery status.
• Review driver submissions, such as manifests, time sheets, GPS travel records, and delivery reports to check for accuracy and consistency.
• Data enter information into Bayshore computers using various software for order tracking and KPIs (Key Performance Indicators) and customer requirements.
• Participate and contribute to the documentation requirements of ISO.

Qualifications
QUALIFICATIONS (EDUCATION/ EXPERIENCE)

• High school diploma or equivalent, and relevant post-secondary education desirable.
• Previous experience coordinating a high volume of orders is preferred.
• Ability to multi-task in a fast-paced environment ensuring deadlines are met.
• Solid knowledge of Ontario geographical areas is highly preferred.
• Experience working in health care is an asset.
• Forklift experience is a nice-to-have.
• Flexibility to work a variety of shifts.

Language Skills

• Ability to read, write, and comprehend documentation relevant to the responsibility.
• Ability to effectively present information in one-on-one and small group situations to employees of the organization.

Mathematical Skills
Ability to add, subtract, multiply and divide all units of measure, using whole numbers, common fractions, and decimals.
Reasoning Ability

• Ability to apply good judgment to rationalize conflicting demands and tight deadlines.
• Willingness to choose the best option when options are limited.

Other Skills and Abilities

• Experience working in a fast-paced environment with tight deadlines.
• Ability to organize workload for efficient use of time.
• Ability to function independently.
• Ability to direct a small group of immediate reports.
• Excellent telephone skills.
• Familiarity with computers and applications is essential.

Skills Required