Job Description

Company: ASSA ABLOY Door Security Solutions Canada
Reports to: Purchasing & Inventory Manager
Location: Vaughan, Ontario Canada
ASSA ABLOY Door Security Solutions provides end-users (healthcare facilities, schools, universities, military, commercial buildings, etc.) with unsurpassed security and life-safety solutions and the essential support services (LEED consultation, code compliance, access control system integration, product research and selection, specification writing services, technical support, etc.) to ensure well-functioning doorway systems in the commercial building industry. This is all accomplished by combining the strengths of industry-leading door and hardware brands.
Great news! We are currently seeking a Logistics and Documentation Specialist that will be based at our Vaughan Headquarters. This role will be a 6-month contract.
As a Logistics and Documentation Specialist, you will play a crucial role in managing and streamlining our business processes. This position requires a strong background in ERP systems, advanced Excel skills, and exceptional organizational abilities. You will be responsible for coordinating with transport providers, consolidating customs paperwork, managing purchase orders, and handling a large volume of documents. This role is essential for ensuring efficient operations and compliance with audit requirements.
Job Summary
Responsibilities

• Work with transport providers to obtain Bill of Ladings and tracking paperwork.
• Collaborate with brokers and use broker portals to consolidate customs paperwork.
• Detail multiple purchase orders per order from each factory, collating all necessary paperwork, HTS codes, and country of origin (COO) per item.
• Handle a large volume of documents and paperwork, grouping and organizing them for future audit purposes.
• Accumulate and group sales order documents electronically.
• Other duties as assigned.

Key Competencies

• Proven experience with ERP systems.
• Intermediate to advanced proficiency in Microsoft Excel.
• Exceptional organizational skills and attention to detail.
• Strong ability to handle and organize large volumes of documents.
• Excellent written and verbal communication skills.
• Knowledge of HTS codes.

Our Benefits

• Ongoing training and development
• Supportive team environment
• A stable and growing industry!

Interested applicants (internal & external) can apply online at
ASSA ABLOY welcomes and encourages applications from people with disabilities. Accommodation is available on request for candidates taking part in all aspects of the selection process.
Experience a safer and more open world.
We are the ASSA ABLOY Group
Our people have made us the global leader in access solutions. In return, we open doors for them wherever they go. With nearly 63,000 colleagues in more than 70 different countries, we help billions of people experience a more open world. Our innovations make all sorts of spaces - physical and virtual - safer, more secure, and easier to access.
As an employer, we value results - not titles, or backgrounds. We empower our people to build their career around their aspirations and our ambitions - supporting them with regular feedback, training, and development opportunities. Our colleagues think broadly about where they can make the most impact, and we encourage them to grow their role locally, regionally, or even internationally.
As we welcome new people on board, it's important to us to have diverse, inclusive teams, and we value different perspectives and experiences.
Vaughan, ON, CA, L4K 4T9
Administration, Facilities & Secretarial
No Travel Required
Not applicable
30-Oct-2025

Skills Required