Job Description

Litigation Support Professional

About Our Firm

We are a dynamic professional solutions firm dedicated to helping organizations navigate complex challenges and achieve operational excellence. Our success is rooted in a collaborative culture, a sense of shared accountability, and a consistent delivery of top-tier results in a fast-paced environment. We are currently expanding our team and are looking for a skilled and meticulous litigation support expert to join us.

Position Summary

As a Litigation Support Professional, you will be a cornerstone of our legal team, providing comprehensive administrative and procedural support to senior lawyers. Your expertise will be crucial in managing the lifecycle of litigation files, from initiation through to trial. The ideal candidate is highly organized, resourceful, and thrives in a role where precision and the ability to manage multiple deadlines are paramount.

Key Responsibilities

Draft, prepare, and format a wide array of legal documents, including court forms, correspondence, and briefs. Perform detailed proofreading and quality checks on all materials to ensure grammatical accuracy and compliance with court formatting rules. Efficiently manage calendars for attorneys, coordinating hearings, discoveries, mediations, and client meetings. Oversee the service and electronic filing of documents with various courts and tribunals. Maintain a critical dates system to diligently track deadlines, court mandates, and filing requirements. Assist lawyers with all phases of trial preparation, including organizing evidence and preparing trial bundles. Skillfully manage documents using e-filing platforms such as CaseLines and the Ontario Portal. Act as a key liaison, communicating effectively with clients, court personnel, and internal colleagues. Handle administrative tasks including docketing time, processing expense reports, and managing contact databases.

Required Skills & Experience

At least 5 years of hands-on experience in a litigation support, legal assistant, or law clerk role within a law firm or corporate legal department. A diploma in a Legal Assistant or Law Clerk program from an accredited institution. Solid understanding of civil litigation procedures and legal terminology, particularly under Ontario's Rules of Civil Procedure. Experience in employment/labour law is highly desirable. Excellent written and verbal communication skills. Advanced proficiency in MS Office (Word, Outlook), practice management software (e.g., GhostPractice), and Adobe Acrobat. Demonstrated experience with electronic court filing and document management systems. Superior organizational skills with an unwavering attention to detail. Ability to prioritize effectively and work under pressure to meet tight deadlines. A professional, discreet, and client-focused approach with a strong team ethic. A self-directed working style, with the initiative to work independently and solve problems.

Hours of Work:

9:00 a.m. to 5:30 p.m., with occasional flexibility required to address pressing deadlines.

Employment Type:

Full-time, On-site

Our Commitment to Accessibility

We are committed to an inclusive and accessible recruitment process. If you require accommodation at any stage of the application or interview process, please let us know, and we will work with you to meet your needs.

Job Type: Full-time
Work Location: In person

Job Type: Full-time

Pay: $65,000.00-$75,000.00 per year

Work Location: In person