Job Description

: Listings Coordinator

Chestnut Park Real Estate

Chestnut Park needs a Listings Coordinator who keeps the entire listing pipeline tight, accurate, and fast. You handle the administrative backbone of every property that enters the system and make sure agents have what they need without friction.

Core Responsibilities

Listing Administration

Process all listing paperwork and distribute listing information across front desk and office systems. Confirm every required document is received, completed correctly, and compliant. Brokerload listings to MLS and manage all exclusive listings from intake to activation.

Offer and Document Support

Prepare and type offers and all related forms with precision. Handle general typing and document formatting as required.

Marketing and Advertising Coordination

Coordinate weekly listing advertising in the Globe and Mail, National Post, Sing Tao, and other print outlets. Support ongoing marketing projects linked to active and upcoming listings.

Communication and Distribution

Page daily listings and prepare BrokerBay Friday Exclusives. Act as the point of support for agents using WebForms and DocuSign.

Training and Process Support

Train agents and evening front desk staff on WebForms, REALM, and related office processes. Maintain consistency in how listing data and documents move through the office.

What This Role Demands

Extreme accuracy under time pressure. Strong communication and follow-through. High comfort level with MLS, WebForms, REALM, DocuSign, and brokerage workflows. A calm, organized presence in a fast-moving, high-expectation environment.
This role protects the integrity of Chestnut Park's listings and ensures agents and clients get a polished, reliable experience every time.

Job Types: Full-time, Fixed term contract
Contract length: 18 months

Pay: From $50,000.00 per year

Work Location: In person