Job Description

Find Your Spot at Guelph-Humber

At the University of Guelph-Humber, our career paths open a world of infinite possibilities for you to explore. People are at the heart of the Guelph-Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader in providing an education combining theory and practice. The University of Guelph-Humber is known for its commitment to student learning, student engagement and the student experience. It is a unique place, with a distinctive campus culture. Guelph-Humber employees are a diverse group of committed, caring and fun-loving people.

We take finding and growing the right talent very seriously. We strive to find and nurture extraordinary employees who bring their best each day.

If you are interested in working in higher education and are looking to contribute to a unique university-college collaboration as we shape the future of our students and communities, here is your opportunity to join our team.

Job Details

Position Title: Liaison Events Coordinator
Status: Appendix D (Full-Time Contract until April 2025)
Hours: 37.5 hours per week
Program/Department: University of Guelph-Humber, Marketing and Student Recruitment
Campus/Location: 207 Humber College Blvd. (North Campus); hybrid work environment combining in office collaboration and remote working.
Salary: Payband H; $33.38 - $38.75 per hour

What you will do:

Under the general direction of the Manager, Marketing and Student Recruitment, the Liaison Events Coordinator contributes to the University\xe2\x80\x99s overall enrollment strategy in seeking qualified applicants to the University. This position works alongside a team to enhance the public image and reputation of the University in a competitive post-secondary environment.

The incumbent develops, implements and coordinates on-campus and off-campus in-person and virtual recruitment events designed to inform and engage prospective students in their postsecondary search process and to convert prospective students into confirmed applicants. The Liaison Events Coordinator is responsible for all facets of planning through to the execution of large-scale events such as the Ontario Universities\xe2\x80\x99 Fair, Fall Information Day and Program Preview Days and will oversee all details including, scheduling, programming, registration, sourcing supplies and technology needs, staffing, training resources, critical paths, catering, d\xc3\xa9cor, managing vendor relationships and more. The incumbent is also responsible for producing a variety of virtual and/or hybrid experiences, including but not limited to supporting videography, web design and live-streaming projects. The Liaison Events Coordinator supports colleagues with the coordination of programming for the Specialist High Skills Majors Reach Ahead Experiences, as well as campus tour experiences. The incumbent is also responsible for sourcing, ordering and maintaining inventory of promotional materials for giveaways and contests, as well as the supplies and equipment necessary for recruitment events and liaison travel, and will liaise with vendors for such requirements. The incumbent also represents the University of Guelph-Humber by participating in recruitment outreach efforts by conducting liaison presentations (in-person and virtually) to various target markets and in various recruitment activities across the province. The incumbent works with colleagues to train student leaders and contract liaison staff for their recruitment duties, ensuring they are well equipped to represent the university in various forums. This position supports and participates in all recruitment events which take place throughout the year, often requiring evening and weekend hours of work. In addition, this role may require overnight travel throughout Ontario, and occasionally out of province travel. This position requires a valid \xe2\x80\x98G\xe2\x80\x99 class driver\xe2\x80\x99s license.

The incumbent understands and incorporates marketing philosophy values into event production. This role is a strategic component of the University of Guelph-Humber\xe2\x80\x99s overall enrolment strategy, as the incumbent has a significant impact in shaping the public image of the University and on the prospective student\xe2\x80\x99s post-secondary decision-making process.

Qualifications

What you bring to the role:

Education:

The successful candidate will have a minimum of a 4-year degree in Public Relations, Marketing, Event Planning, Communications, or Business.

Experience:

A minimum of 2-years working in admissions and/or student recruitment. This time must include direct experience working with students. Experience planning in-person and virtual events is required. An understanding of admission entrance requirements and/or career opportunities is a significant asset.

Skills:

• Understanding of the needs of prospective students and applicants and their postsecondary decision-making journey
• Demonstrated ability to work with students in a mentoring or advising role
• Excellent and proven event planning and project management abilities
• Experience motivating student leaders
• Ability to relate well and respectfully to a wide range of individuals with diverse backgrounds
• Demonstrated ability to work efficiently and diplomatically in public settings
• Excellent communication skills
• Demonstrated skill in public speaking and retaining an audience\xe2\x80\x99s attention
• Excellent interpersonal, listening, and customer relations skills
• Self-motivated, able to act independently and with autonomy
• Excellent organization and time management skills
• Flexible, resourceful, and adaptable
• Innovative, creative and seeks new ways of doing things
• Ability to analyze and interpret data and translate it into an action plan
• Strong judgment and problem-solving skills
• Knowledge of university systems and the factors impacting on its future
• Working knowledge of project management software, virtual event platforms and event production required
• Experience with a CRM an asset

What\xe2\x80\x99s In it for you?

Highly supportive work environment.

A diverse and committed team of colleagues who care about each other.

An opportunity to have an impact with an institution, poised to do great things.

Tools and technology that will allow you to succeed at your job.

Work /Life balance with above-average days off due to university closure schedules.

Application Process

Applications should be submitted electronically through the Humber College Career portal by July 21, 2023. Applications should include: a detailed resume and a cover letter indicating how you meet some or all of the criteria.

At the University of Guelph-Humber we don\xe2\x80\x99t just accept difference \xe2\x80\x94 we celebrate it! Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Guelph-Humber. If your experience is close to what we\xe2\x80\x99re looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Guelph-Humber!

We thank you for your interest in working with the University of Guelph-Humber. Only applicants selected for an interview will be contacted. Consideration for Support Staff and Academic positions will be given to internal employees in accordance with the respective Collective Agreements.

Equity, Diversity, and Inclusion

The University of Guelph-Humber is committed to a workforce that reflects the diversity of our students and our city. We actively seek Indigenous Peoples and individuals from equity-deserving groups with demonstrated skills and knowledge to deal with all aspects of equity, diversity, and inclusion in a post-secondary environment.

Accommodation

The University of Guelph-Humber is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our Talent Acquisition team will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate formats upon request.

Anti-Discrimination Statement

At the University of Guelph-Humber, all forms of discrimination and harassment are prohibited. Students and employees have the right to study, live and work in an environment that is free from discrimination and harassment. If you need assistance on concerns related to discrimination and harassment, please contact the Centre for Human Rights, Equity and Inclusion ( or the Office of Student Conduct ( ).

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