Job Description

Legislative Services Coordinator (1 Position Available)


Term of Employment:
Full-Time, Continuing

Rate of Pay:
Out-of-Scope, Band 4

Location:
City Hall, 4420-50 Avenue


Duties:

Research and Development:

• Provides guidance, research, support and advice related to the development and interpretation of bylaws, policies and procedures, and other documents as needed.
• Monitors Bylaws and Policies in database.
• Provides guidance, research, support and advice related to the development of contracts/agreements.
• Provides recommendations on legislation.
• Undertakes research and analysis to assess impacts of initiatives/legislation.
• Maintains awareness of development and trends related to bylaws, policies, procedures and other documents as needed.

LA/FOIP:

• Conducts internal staff training for LA/FOIP.
• Oversees and assists with FOIP Request files.

Supervisory:

• Provides guidance, research and support related to the development of documents and processes for Legislative Services.
• Provides guidance to the Legislative Services team when required by the Manager, Legislative Services.

Prepares Documents:

• Prepares Council reports and presentations.
• Prepares documents for signing; receive documents from departments, document tracking, prepare signing cover page, seal/file all signed documents.
• Prepares correspondence.

Record Keeping:

• Maintains a listing of all pertinent documents.
• Assists with the corporate records and files database.
• Scanning, filing, archiving, typing, file maintenance, and document retrieval.
• Collects, sorts, and distributes departmental mail.
• Develops and maintains records inventory and retention schedule.
• Implements and maintains records management software.

Other:

• Maintains a liaison between the legislative services team and other city departments to resolve conflicts and ensure legislative compliance.
• Works with the Admin Support 4, Admin Support 3, City Clerk and Manager, Legislative Services for the delivery of the various agendas and packages as well as records management.
• Works with the department to coordinate and develop education sessions for staff.
• Assists with the planning and administration of elections, by-elections, plebiscites and censuses.
• Provides information and direction to City departments on Legislative Services initiatives and programs.
• Provides assistance for procurement and property leases as required.
• Perform contract/document reviews
• Liaison with legal where required
• Conducts research for the Office of the City Clerk.
• Addresses concerns, inquiries, and questions regarding legislative services activates.
• Provides customer service, both in-person and over the phone.
• Participate as a member of the City\xe2\x80\x99s emergency management team as required.
• When required, provides administrative and logistical support for council meetings and events. Other related duties as required.

Schedule:
This position is office-based, normal working hours are between 8:00 a.m.-5:00 p.m. with the occasional requirement to work outside these standard hours.


Qualifications:

• Post-secondary Degree from a recognized institution in Public Administration, Public Policy, Political Science, Business Administration or similar \xe2\x80\x93 with a minimum of three to five years\xe2\x80\x99 experience in a related field.
• Previous supervisory experience would be considered an asset.
• Strong computer skills with proficiency in Microsoft Office, Word, and Excel.
• Working knowledge of accounting software is required.
• Ability to multi-task, direct work, stay organized and maintain a strong attention to detail.
• The ability to complete time restricted deadlines while maintaining accuracy.
• Strong communication skills; the ability to maintain professionalism and converse in-person and through written correspondence with all levels of staff, stakeholders, and the general public.
• Exceptional time-management skills with the ability to manage competing priorities while maintaining accuracy.
• Ability to work independently and effectively with a team.
• Exudes a high standard of ethics and confidentiality.
• The ability to conduct work practices in an ethical and confidential manner.
• Ability to participate in a team setting. A valid Class 5 Driver\xe2\x80\x99s License registered in Alberta or Saskatchewan is required. This position may be required to operate a personal vehicle for business purposes.

Pre-Employment Requirements:

• Satisfactory Criminal Record Check.
• Successful applicant must provide proof of qualifications.

Closing Date:
November 8, 2023

Posting Type:
Internal


Application Information:

The City of Lloydminster offers consistent working hours that afford a positive quality of life, a competitive salary/benefit package, and is an equal opportunity employer. If you have questions or require further information on this position, please contact us. All applications must be sent to the Employee Relations team and received by the closing date.
Megan Radke HR Generalist, Employee Relations City of Lloydminster 4420-50 Avenue Lloydminster AB/SK T9V 0W2 Phone: 780-875-6184 Internal Candidate Email: employeerelations@lloydminster.ca

Posted By:

Megan Radke Posting Date: November 1, 2023
Gal1FG12cX