Job Description

Department:

Justice

Location:

Fredericton, NB

Type of Employment:

Permanent

Union Status:

NSGEU - NSPG

Closing Date:

01-Aug-25 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

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The Serious Incident Response Team (SiRT) independently investigates all serious incidents which arise from the actions of police in Nova Scotia and New Brunswick. SiRT's mandate is to investigate all matters that involve death, serious injury, sexual assault and intimate partner violence or other matters that are determined to be in the public interest to be investigated. SiRT is independent of the police and government. The Director of SiRT is a civilian and is responsible for the general direction of all investigations. This ensures a more transparent and independent way to investigate serious incidents involving police. SiRT recently opened an office in New Brunswick.



For more information on the Serious Incident Response Team please visit our website: https://sirtnsnb.ca

About Our Opportunity

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As a Legal Technician, you will play a vital role in supporting the effective functioning of the Serious Incident Response Team (SiRT). Reporting to the Manager of Business Administration, you will be responsible for managing files, organizing case materials, and providing administrative and technical support. This role requires strong attention to detail, excellent organizational skills, and a sound understanding of legal procedures and documentation. You will ensure the integrity and accuracy of case records and contribute to the smooth operation of the office, directly supporting SiRT's mandate to independently investigate serious incidents involving police.



As this position is located in Fredericton, New Brunswick, the successful candidate will be required to reside in the Fredericton area.

Primary Accountabilities

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Your key responsibilities include working in a team environment and providing support to the Manager of Business Administration, the Assistant Director and Investigators in New Brunswick. In addition, you will be responsible for:

Legal Case Management of Criminal Investigations:

Prepare and vet disclosure Assist SiRT Director, Assistant Director and Investigators with preparation of Court Documents Liaise with Crown Attorney's to ensure disclosure is provided in a timely fashion Establish tracking systems to ensure compliance with all applicable legislation, regulations and policies.

File Management:

Act as a point of contact to ensure parties have appropriate file updates Manage the receipt, transfer, and storage of electronic documents Responsible for the management and control of SiRT files in accordance with the STAR/STOR classification system Work with files that are in the SiRT records management system (X-Fire) Safeguard highly confidential documents and materials

Administrative Support

Prepare correspondence and documents of a legal and non-legal nature Process incoming and outgoing mail, arrange courier services Respond to inquires from the public and police agencies Maintain and order office stationery and supplies Maintain and monitor records for SiRT vehicle fleet
Coordinate electronic calendars, arrange meetings, and travel accommodations

Qualifications and Experience

---------------------------------



You have a certificate/diploma from a Legal Assistant or Paralegal program, or an equivalent combination of training, education and experience.



You are a collaborative team player with proficient skills in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe, including Adobe Pro. Attention to detail and a high level of accuracy are essential to your work. You exercise sound judgment when responding to in-person, virtual, and telephone inquiries, and handle interactions with tact and diplomacy.



You demonstrate the ability to work independently in a fast-paced and often challenging environment, while consistently displaying strong organizational, communication (both written and verbal), and interpersonal skills. Self-motivated and dependable, you thrive both independently and as part of a team. Your exceptional organizational abilities and capacity to manage multiple priorities contribute directly to your success in this role.



We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.



Bilingualism (English/French) is considered an asset.

Working Conditions

Most of your time is spent in a comfortable office setting. You may occasionally be required to move/lift light objects such as office supplies, equipment, and files. You will have daily contact with the public, various police agencies as well as other local agencies and institutions. Your normal work week is 35 hours/week, 7 hours/day.

A notre sujet

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L'equipe d'intervention en cas d'incident grave (SiRT) enquete de maniere independante sur tous les incidents graves impliquant la police en Nouvelle-Ecosse et au Nouveau-Brunswick. La mission de la SiRT est de faire enquete sur les incidents tels que les deces, les blessures graves, les agressions sexuelles, la violence conjugale et toute autre question pour laquelle une enquete est dans l'interet du public. La SiRT est un organisme independant de la police et du gouvernement. Le directeur de la SiRT est un membre du personnel civil charge de la direction generale de toutes les enquetes. Cela permet d'enqueter sur les incidents graves impliquant la police de maniere plus transparente et independante. La SiRT a recemment ouvert un bureau au Nouveau-Brunswick.



Pour plus d'information sur l'equipe d'intervention en cas d'incident grave, veuillez consulter notre site Web : https://sirtnsnb.ca.

Au sujet de cet emploi

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A titre de conseiller ou conseillere parajuridique, vous jouez un role essentiel dans le fonctionnement efficace de l'equipe d'intervention en cas d'incident grave (SiRT). Vous relevez du poste de gestionnaire en administration des affaires, et vous etes responsable de gerer les fichiers, d'organiser les dossiers de cas et d'offrir du soutien administratif et technique. Ce role exige un grand souci du detail, un excellent sens de l'organisation et une bonne comprehension des procedures et documents juridiques. Vous assurez l'integrite et l'exactitude des dossiers de cas et vous contribuez au bon fonctionnement du bureau, en appuyant directement le mandat de la SiRT d'enqueter de facon independante sur les incidents graves impliquant la police.



Ce poste est situe a Fredericton, au Nouveau-Brunswick, et la personne retenue devra habiter dans cette region.

Responsabilites principales

-------------------------------



Vos principales responsabilites : travailler en equipe et fournir du soutien au gestionnaire en administration des affaires, au directeur adjoint et aux gestionnaires d'equipe au Nouveau-Brunswick. Vous aurez egalement les responsabilites suivantes:

Gestion des cas d'enquetes criminelles

Preparer et confirmer la divulgation Aider le directeur, le directeur adjoint et les enqueteurs a preparer les documents juridiques Collaborer avec les procureurs de la Couronne pour faire en sorte que la divulgation soit faite en temps opportun Etablir des systemes de suivi pour assurer la conformite aux lois, reglements et politiques applicables

Gestion des dossiers

Etre le point de contact pour faire en sorte que toutes les parties aient acces aux mises a jour appropriees des dossiers Gerer la reception, le transfert et l'entreposage des documents electroniques Assurer la gestion et le controle des dossiers de la SiRT conformement au systeme de classification STAR/STOR Travailler sur les dossiers qui se trouvent dans le systeme de gestion des dossiers de la SiRT (X-Fire) Proteger le materiel et les documents tres confidentiels

Soutien administratif

Preparer la correspondance et les documents de nature juridique et non juridique Gerer le courrier de depart et d'arrivee et organiser les services de messagerie; Repondre aux demandes du public et des services de police Gerer et commander les fournitures de bureau et de papeterie Gerer et surveiller les dossiers lies a la flotte de vehicules de la SiRT
Coordonner les calendriers electroniques, organiser les reunions et planifier l'hebergement

Qualifications et experience

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Vous avez un certificat ou un diplome d'un programme d'etudes en techniques juridiques ou d'assistance juridique ou une combinaison equivalente de formation, d'education et d'experience.



Vous travaillez bien en collaboration et en equipe, et vous avez une maitrise des programmes informatiques Microsoft Word, Excel, Outlook, PowerPoint et Adobe, y compris Adobe Pro. Le souci du detail et de l'exactitude est essentiel a ce travail. Vous avez un bon jugement lorsque vous repondez a des demandes d'information en personne, virtuelles et telephoniques, et vous traitez les interactions avec tact et diplomatie.



Vous demontrez la capacite de travailler de facon independante dans un environnement ou les activites se deroulent a un rythme rapide, et vous faites preuve de fortes competences en matiere d'organisation, de communication (a l'oral et a l'ecrit) et de relations interpersonnelles. Vous etes motive et fiable, et vous prosperez dans un environnement de travail independant et de travail d'equipe. Votre sens exceptionnel de l'organisation et votre capacite de gerer plusieurs priorites contribueront directement a votre succes dans ce role.



Nous evaluerons les qualites et competences enumerees ci-dessus a l'aide de l'un ou plusieurs des outils suivants : test ecrit, epreuve standardisee, presentation orale, entrevue, verification des references.



Le bilinguisme (anglais et francais) est considere comme un atout.

Conditions de travail

Vous travaillerez principalement dans un bureau confortable. Il se peut que vous deviez a l'occasion soulever ou deplacer des objets legers comme des fournitures de bureau, de l'equipement et des dossiers. Vous interagirez de facon quotidienne avec le public, differents services de police et d'autres agences et institutions locales. Votre semaine normale de travail est de 35 heures, 7 heures par jour.

Pay Grade:

TE 13 - TE 19

Salary Range:

$1,566.66 - $2,273.69 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Accommodation Statement:

We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.





This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:





Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.





External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.





Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to

Competitions@novascotia.ca.