Competition # : 47114
Department: Office of the Public Trustee
Location: HALIFAX
Type of Employment: Permanent
Union Status: NSGEU - NSPG
Closing Date: 20-Oct-25 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
The Public Trustee is committed to the proper administration of estates of deceased persons, incompetent persons, children and missing persons. It is also committed to providing informed consents for health care, placement to continuing care homes or home care services using an approach that is client-centred, respectful of human rights and freedoms and in the clients best interests if prior wishes, values, and beliefs are not known.
The Public Trustee of Nova Scotia is independent of government. It is set up as a corporation to protect the financial and personal well-being of its clients and offers a wide range of unique services. Its authority is set out in numerous provincial laws.
About Our Opportunity
As a Legal Service Technician 1-2 within the Public Trustee's Office you will provide high quality specialized legal assistance, case management, file management, secretarial and administrative support for the solicitors on staff with the Public Trustees Office.
Primary Accountabilities
In this role you will be creating, tracking, and managing all legal, infant, and administrative files. You will ensure that files/filing is up to date and brought forward for review by lawyers as required.
In the estate administration process, you will prepare legal documents including but not limited to applications for a grant of administration, elections for probate, affidavits, releases, inventories, final accounts, briefs, renunciations, and orders while ensuring that the highest Public Trustee and Court standards of accuracy and completeness are met in a highly confidential office setting.
You will provide administrative support by way of mail duties, preparing correspondence and legal documents, arranging for couriers, pay invoices, schedule appointments, and court dates, maintain lawyers' calendar and schedule and book conference rooms. And provide back-up and support to front reception when needed.
You will respond to requests from all levels of government, private law firms and the public for information and assistance.
Qualifications and Experience
To be successful in this role you will have a certificate or diploma from a Paralegal program or Legal Assistant program. An acceptable combination of education/training and experience may be considered.
Demonstrated experience in an automated environment using Microsoft Word, Outlook, Excel, or similar transferrable programs is required.
As the ideal candidate you will have strong attention to detail, prioritization, and organizational skills with the ability to combine speed and accuracy while under pressure to meet deadlines. You are able to deal effectively in a multifaceted and sometimes stressful environment while ensuring confidentiality.
Must have demonstrated excellent data entry skills, verbal and written skills, a high degree of initiative, problem solving, independent work habits, and readily accept responsibility.
The following are considered assets in this position:
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