Job Description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be -- and deliver -- your best.



We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 600,000+ members, placing their best interests at the heart of everything we do.



Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.



Don't just work anywhere -- come build tomorrow together with us.



Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.



Our team is growing and we are looking to add a multifaceted and highly motivated Legal Operations Specialist to join our Enterprise Legal team! Vice-President, Enterprise Legal managing the Legal Operations function at OMERS strongly believes in developing talent and is looking for a candidate that has a strong drive to learn and desire to help their colleagues succeed with their initiatives. The Legal Operations Specialist will be a key contributor and will interact with partners throughout the organization. This role will support a number of key enterprise initiatives, including system implementation/support and knowledge/document management. If you are looking for a dynamic role, this is the one for you!



We believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members. Our hybrid work guideline requires teams to come to the office a minimum of 4 days per week.



The team will decide based on experience the consideration of Senior Specialist.

Responsibilities:

Assist Vice-President, Enterprise Legal (Legal Operations) with various initiatives



Assist with/Lead the implementation and maintenance of software solutions implemented by the Enterprise Legal team (e.g., document management system). These activities include acting as the primary point of contact for user acceptance testing and management of updates to such software solutions.



Manage data room preparation and maintenance.



Develop and maintain automated workflows and PowerBI dashboards



Partner with team members in knowledge management efficiency projects including analyzing and moving data and records to SharePoint, iManage or other areas as necessary



Assist in the production of documentation and process maps for internal procedures and seek opportunities for process excellence



Act as administrator of the Enterprise Legal document management system and Legal Tracker enterprise e-Billing system



Support the annual records retention process for the Legal group



Litigation support

To succeed in this role, you bring the following:

Self-starter who works both independently and with a team, while fostering a collegial and creative team culture



Strong oral and written communication skills and interpersonal skills



Ability to work with and coordinate with multiple stakeholders



Ability to draw insights, analyze metrics, and convey ideas clearly and concisely

Desired Experience:

Minimum 5-10-years' experience



Data room setup and administration (e.g., Intralinks)



Coordinating e-discovery and litigation activities (project management)



Implementation of software solutions



Technical support of software solutions



Legal Tracker (Serengeti)



iManage Document Management System



Microsoft Forms, Power Automate and PowerBI



As one of Canada's largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work -- and the members we proudly serve.



From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.