Job Description

WHAT WILL YOUR NEW ROLE BE
Corporate Governance & Record-Keeping

• Minute Books: Help update and maintain digital minute books.
• Entity Management: Update and manage the legal entity database through the platform GEMS to track directors, officers, and ownership structures.
• Annual Filings: Prepare and file annual returns, registrations, and other statutory filings to ensure the companies remain in "Good Standing".
• Resolutions: Draft routine corporate resolutions.

Legal Coordination & Operations

• Support: Assist with the intake and tracking of acquisitions. Coordinate signatures via DocuSign/Adobe Sign.
• KYC Compliance: Manage "Know Your Customer" (KYC) requests, ensuring all corporate documentation is provided accurately and securely.
• External Liaison: Coordinate with external counsel to effect corporate changes such as amalgamations
• Internal Liaison: Act as the primary administrative contact for cross-functional requests regarding legal documents and corporate information.

Administrative Support

• Legal Spend: Help process legal invoices and track department expenses against the budget.
• File Management: Maintain a high-quality, organized digital filing system (e.g., SharePoint) for all legal and historical documents.

WHAT WE ARE LOOKING FOR

• Experience: 2-5 years of experience in a corporate legal department or a business law firm.
• Technical Proficiency: Advanced skills in Microsoft Office 365 (Word, Excel, PowerPoint) and e-signature tools.
• Soft Skills: Exceptional attention to detail, strong organizational skills, and the ability to work independently.
• Education: Paralegal certificate or Law Clerk diploma is a strong asset.
• Experience with Entity Management Software (e.g., Computershare, and/or SharePoint).
• Knowledge of corporate registry systems (e.g., Corporations Canada, Delaware Secretary of State).

WHAT WE OFFER

• Three weeks' vacation (four weeks after three years and five weeks after seven years) plus five personal days
• Comprehensive Medical, Dental and Vision coverage from your first day of employment
• Financial and professional development support for CPA candidates and members
• Employee stock ownership and RRSP matching programs
• Lifestyle rewards program
• Flexible work options
• Performance driven organization with many opportunities for advancement
• And more!

COMPENSATION DETAILS
The potential salary range for this role is $60,000 to $70,000 per year, with eligibility for bonus or merit program. Final compensation will be based on experience, skills, market conditions, and internal equity. We offer a competitive Total Rewards program including health benefits, RRSP matching, stock option, and career development opportunities.

Skills Required