Job Description

Legal and Compliance Associate/Executive Assistant

Toronto/Canada

This role will provide an exceptional level of support to the General Counsel and the Legal & Compliance team, taking responsibility and ownership for a wide variety of legal and regulatory tasks including administrative and supportive tasks. Employee must be detail oriented, accurate and flexible, have the ability to work with a high level of autonomy and initiative, exhibit originality of thought, analytical skills and take the initiative in solving problems, challenges and deviations in handling business needs in a fast-paced environment. Must be computer literate, proficient in data processing systems, possess professional demeanor and have the ability to maintain effective work relationships with co-workers and management.

DISCOVER your opportunity

Key responsibilities of this role are:

What will your essential responsibilities include?

• Responsibility for the preparation and timely filing of ALL license applications/renewals for the insurance carriers and intermediaries and ensuring insurance coverages required by regulation are in place \xe2\x80\x93 ability to effectively work within challenging deadlines.
• Assisting in preparing regulatory and corporate filings and applications and filing on a timely basis.
• Assisting in the preparation of responses to and coordination of requests from various regulatory bodies.
• Maintaining template contractual documentation for use by the business.
• Maintaining executed contractual documentation.
• Providing such support as is necessary to the local legal and compliance team, including a wide variety of administrative and supportive tasks such as organizing team communications in Teams, mailings, scheduling meetings, assisting with meeting room, video conference for the team.
• Booking all travel/conference/seminar requirements for the team in accordance with company policy. Coordinating travel itineraries.
• Becoming the \xe2\x80\x9cgo to\xe2\x80\x9d person with expertise on the COUPA (expenses) and GALAXY (legal entity) systems.
• Facilitating any starter and leaver processes for team members of the department and co-ordinating their induction/ departure as required.
• Providing extensive administrative and clerical support as requested e.g., filing, archiving, document comparison, etc.
• Designing presentation slides to a high level of professionalism and accuracy.
• Assisting the General Counsel with all Company Secretarial services including minute taking & preparation for Board & committee meetings, preparation of resolutions, scheduling of meetings, liaising with all relevant stakeholders and maintenance of statutory registers, minute books & other corporate records.
• Serving as Commissioner of Oaths.
• Assisting on corporate reporting requests from the company and assisting with projects/assignments to improve governance standards.
• Preparing miscellaneous correspondence and memoranda and assisting with miscellaneous projects/tasks as assigned from the General Counsel.

Additionally, employee will also be assigned ownership of specific projects and processes and will be expected to demonstrate self-sufficiency and complete with thoroughness, accuracy and within time frames established.

Qualifications

SHARE your talent

We\xe2\x80\x99re looking for someone who has these abilities and skills:

• Intermediate level of relevant experience preferably in commercial insurance and reinsurance; or within the financial sector.

• Extremely competent user of Microsoft software, in particular Word, PowerPoint, Excel.
• Highly driven self-starter, with a strong desire to challenge and deliver.
• Excellent verbal and written communication, collaboration, presentation and influencing skills with the ability to communicate effectively with all internal and external stakeholders.

• Excellent attention to details and a meticulous eye for identifying inconsistencies and inaccuracies.
• Ability to take ownership of work, whilst working effectively within a team.
• Proven organizational and problem-solving skills, prioritization and time management skills with accurate results.
• High dedication to the business clients and legal and compliance team evidencing professionalism even in high pressure situations.
• Experienced in querying policy and claims information.
• Paralegal certificate a plus.

FIND your future

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don\xe2\x80\x99t just provide re/insurance, we reinvent it.

How? By combining a comprehensive and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business \xe2\x88\x92 property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Learn more at

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.

At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That\xe2\x80\x99s why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, and create an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. It\xe2\x80\x99s about helping one another \xe2\x80\x94 and our business \xe2\x80\x94 to move forward and succeed.

• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe
• Robust support for Flexible Working Arrangements
• Enhanced family friendly leave benefits
• Named to the Diversity Best Practices Index
• Signatory to the UK Women in Finance Charter

Learn more at . AXA XL is an Equal Opportunity Employer.

Sustainability

At AXA XL, Sustainability is integral to our business strategy. In an ever-changing world, AXA XL protects what matters most for our clients and communities. We know that sustainability is at the root of a more resilient future. Our 2023-26 Sustainability strategy, called \xe2\x80\x9cRoots of resilience\xe2\x80\x9d, focuses on protecting natural ecosystems, addressing climate change, and embedding sustainable practices across our operations.

Our Pillars:

• Valuing nature: How we impact nature affects how nature impacts us. Resilient ecosystems - the foundation of a sustainable planet and society \xe2\x80\x93 are essential to our future. We\xe2\x80\x99re committed to protecting and restoring nature \xe2\x80\x93 from mangrove forests to the bees in our backyard \xe2\x80\x93 by increasing biodiversity awareness and inspiring clients and colleagues to put nature at the heart of their plans.
• Addressing climate change: The effects of a changing climate are far reaching and significant. Unpredictable weather, increasing temperatures, and rising sea levels cause both social inequalities and environmental disruption. We\'re building a net zero strategy, developing insurance products and services, and mobilizing to advance thought leadership and investment in societal-led solutions.
• Integrating ESG: All companies have a role to play in building a more resilient future. Incorporating ESG considerations into our internal processes and practices builds resilience from the roots of our business. We\xe2\x80\x99re training our colleagues, engaging our external partners, and evolving our sustainability governance and reporting.
• AXA Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as AXA XL\xe2\x80\x99s \xe2\x80\x9cHearts in Action\xe2\x80\x9d programs. These include our Matching Gifts program, Volunteering Leave, and our annual volunteering day \xe2\x80\x93 the Global Day of Giving.

For more information, please see axaxl.com/sustainability

AXA