Job Description

Legal Assistant/Receptionist - Part-Time, On-Site (Oakville, ON)

Location:

Oakville, Ontario

Employment Type:

Part-Time, On-Site

Application Deadline:

October 31, 2025

Join our dynamic estate law firm in the heart of Oakville! We are seeking a detail-oriented and motivated

Legal Assistant/Receptionist

to support our legal team in delivering exceptional service to our clients. If you have an interest in estate law and thrive in a friendly, client-centered environment, we'd love to hear from you!

Key Responsibilities:

Perform reception duties, including greeting clients, answering phone calls, and managing inquiries. Coordinate with clients to gather necessary documentation and ensure timely follow-ups. Scanning and saving documents, maintain electronic filing system. Assist lawyers in preparing for client meetings. Maintain accurate client files and ensure compliance with LSO Rules and Regulations. Provide administrative support, including scheduling, correspondence, and file management. Draft and review estate planning and administration documents, including wills, trusts, powers of attorney and probate applications.

Qualifications:

Post-secondary diploma or certificate in Legal Administration , Office Administration, Law Clerk or Paralegal Studies or equivalent experience. Excellent organizational skills and attention to detail. Ability to communicate professionally with clients and colleagues. Experience as a receptionist and/or legal assistant in estates and trusts law is an asset. Proficiency in legal software is an asset (e.g., Estateably, Soluno, Teraview, Justice Services Online Civil Submissions Portal, Thomson Reuters Ontario Courts Case Centre, Microsoft Office Suite).

Why Join Us?

Great opportunity for a recent graduate from an office administration or legal administration program looking to gain additional office experience. Flexible schedule. Supportive team environment. Modern office with parking Located near Oakville Go Station (at 209 Speers Road) and close to restaurants and amenities. Be part of a firm dedicated to helping clients with all of their estate law needs.

How to Apply:

Please submit your resume and cover letter to

j.davis@sharondavislaw.ca

by October 31, 2025. We thank all candidates for your interest but only candidates selected for an interview will be contacted.

We are an equal opportunity employer and value diversity in our workplace.

Sharon Davis Law

https://sharondavislaw.ca/

Job Type: Part-time

Pay: From $20.00 per hour

Work Location: In person