Job Description

:
We are looking for a dedicated Legal Assistant with a strong background in Insurance Defence to join our client in Toronto, Ontario. This is a long-term contract position that offers a hybrid work model, requiring in-office presence at least two days a week. The ideal candidate will bring a minimum of three years of experience in legal administration, possess excellent organizational skills, and demonstrate a solid understanding of the Rules of Civil Procedure. This role will be supporting a lawyer, and an associate.
Responsibilities:

• Track and manage deadlines, ensuring timely preparation and submission of legal responses.

• Draft, review, and proofread correspondence, legal documents, and forms, including communication with clients and opposing counsel.

• Coordinate and schedule legal proceedings, such as discoveries, motions, mediations, and settlement conferences.

• Prepare and organize briefs, records, and other legal materials for court filings and client meetings.

• Create and finalize releases, consents, orders, and settlement disclosure notices.

• Maintain accurate and organized physical and electronic filing systems.

• Operate office equipment to fax, scan, photocopy, and bind legal documents as needed.

• Manage digital dictation and transcription tasks efficiently.

• Provide administrative support by adhering to client protocols and firm procedures, and updating the lawyer's calendar.

• Perform additional legal and administrative duties as assigned to support the team.

Requirements:

• At least three years of experience as a legal assistant, preferably with expertise in Insurance Defence Tort.
• Post-secondary education in legal administration or a related field.
• Comprehensive knowledge of the Rules of Civil Procedure.
• Proficiency in legal and office software, including Microsoft Office, ProLaw, and case management systems.
• Strong communication skills, with excellent grammar, spelling, and proofreading abilities.
• Exceptional organizational and multitasking capabilities in a fast-paced environment.
• Ability to exercise discretion and sound judgment when handling confidential matters.
• A detail-oriented, team-oriented attitude with a commitment to providing excellent client service.

Skills Required