Job Description

Legal Assistant, Regulatory
Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications. Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.
Lawson Lundell LLP is seeking a Regulatory Legal Assistant, to join our Environmental, Indigenous, and Regulatory Litigation Department in our Calgary office. The successful candidate will be an enthusiastic and hardworking team player. The regular working hours for this role are Monday \xe2\x80\x93 Friday, 8:30am \xe2\x80\x93 4:30pm.
Standard Responsibilities:
Legal Assistant Support

• Accurate editing and formatting of legal documents, to eliminate typographical or grammatical errors, ensure the accuracy of citations, and ensure the document complies with all applicable document management and formatting protocols.
• Prepare template documents, such as legal correspondence, regulatory and court submissions, and memoranda.
• Throughout the drafting process, incorporate handwritten and electronic revisions from lawyers, clients, and experts into draft legal documents.
• Timely and accurate completion of regulatory and court filings (electronic and hardcopy, as required).
• Serving regulatory and court documents on affected or interested parties (as required), including preparing affidavits of service.
• Assisting with hearing preparation, including organizing exhibits, preparing witness binders, attending hearings and attending to other logistical matters (as required).
• Monitor and maintain up to date regulatory proceeding records consistent with document management protocols. Keep lawyers and clients apprised of updates and next steps.
• Diarize and manage proceeding deadlines in calendars of lawyers, clients and experts.
• Organize and maintain client matter documents and emails in electronic and paper filing system compliant with office policies and document management protocols.
• Coordinate and schedule client meetings (virtual and in person), including arranging for food service, and preparing boardroom for meetings (as required).
• Draft meeting agendas and minutes and attend team meetings with clients and other professionals as required.
• Correspond with clients, distribute document drafts, consolidate document revisions and inform of filings, as instructed.
• Research of various regulatory related topics, websites of the regulators and company websites.
• Perform other legal assistant duties and tasks as required.

Office Support

• Open new matters in accordance with office policies.
• Enter lawyers time, as required.
• Book non-matter related appointments and meetings, make reservations and calendar entries for team members.
• Register legal service providers for conferences and other continuing education events and calendar entries.
• Arrange travel for lawyers, as required.
• Regular and predictable work attendance.
• Ability to work overtime hours when required to fulfill job responsibilities in timely manner.
• Perform other office support duties and tasks as required.

Qualifications:

• Post-secondary education.
• Minimum of 5 years legal assistant or executive assistant experience, specifically in regulatory or litigation practice at a law firm.
• Experience with the Alberta Utilities Commission, Alberta Energy Regulator or Canada Energy Regulator (or another provincial regulator) is strongly preferred.
• Knowledge of corporate statutes and procedures, and of ALF corporate records database would be an asset.
• Knowledge of e-discovery and e-discovery software would be an asset.
• Knowledge and understanding of the Alberta Rules of Court and the litigation process is an asset.
• Excellent technical knowledge of Microsoft Office applications, document management systems, network storage familiarity, and other technical resources.
• Experience in legal drafting.
• Experience in providing legal assistant support for matters before Alberta Court of Appeal and Alberta Court of King\xe2\x80\x99s Bench is an asset.
• Ability to work in a fast-paced work environment.
• Excellent verbal and written English communication skills.
• Strong organizational skills and a commitment to quality work.
• Ability to work both independently and in a team oriented environment.

If you are a professional, motivated hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter.
Exciting perks and benefits of working at Lawson:

• Competitive Compensation
• Health Benefits: extended health, dental, vision, out of country, life, ad&d
• Fitness Benefit: reimbursement for fitness equipment or fitness membership
• Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year
• Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year- end bonuses and an employee referral bonus program
• Fun Environment: annual year end party, happy hours, staff appreciation week, and many other social events
• Awards: long term service (bonuses & extra vacation)

What to expect

• A commitment to diversity and inclusiveness; we believe that fostering a diverse and inclusive workplace benefits both our firm and clients
• An environment where constant learning is encouraged
• A fun and collaborative work environment
• A team of unique individuals who will help take your skills and experience to the next level
• A commitment to providing a discrimination-free and harassment-free workplace environment
• We support equal opportunities for all applicants and encourage all people of visible minorities, including Indigenous applicants, and those of any religion, sex, age, ability, sexual orientation, gender identity or expression to apply.

If you are a professional, motivated hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter to this link.
Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.