Job Description

With an integrated network of offices in Toronto, Montr\xc3\xa9al, Calgary, Ottawa, Vancouver and New York, Osler has an undisputed reputation for solving problems, removing obstacles, and providing the answers to our clients, when our clients need them. Osler, Hoskin & Harcourt is one of Canada\xe2\x80\x99s leading business law firms with over 500 lawyers and an extensive network of students, staff and communities who work together to strive for a positive, collaborative and innovated work environment. In 2012, Osler celebrated 150 years with a theme of \xe2\x80\x9cMaking a Difference\xe2\x80\x9d, reaffirming their commitment to making a difference for their clients and community. Osler is committed to building and growing diversity in the legal community supporting many initiatives including the Advancement of Women Lawyers initiative and Black Future Lawyers. Osler is currently seeking a Legal Assistant to join our Ottawa team. The ideal candidate will have a background in Legal Assistance with experience in Tax Law, Technology Law, Litigation and Federal Court matters. The focus of the position is to provide exemplary legal support for two legal practices allowing for the Legal Professionals to concentrate on providing exceptional legal services to our clients. Major Responsibilities and Duties:

• Clerical support such as answering the telephone, e appointments for lawyers, maintaining lawyer\xe2\x80\x99s calendars and reminding lawyers of deadlines; makes travel/accommodation arrangements on behalf of legal professionals, handling of expense claims.
• Duties associated with litigation practices such as assisting counsel with trial preparation; organizing documentation and sending required materials to opposing counsel; maintains book of pleadings; prepares court documents, etc.
• Perform client account administration which includes receiving, reviewing, editing and drafting e-prebills; preparing invoices for review by legal professionals; receiving and preparing accounts for finalization and preparing subsequent correspondence and addressing client inquiries regarding billings; receiving and preparing monthly summary statement of certain client invoices.
• Provide Assistant support as a Floater to other legal areas including Intellectual Property, Employment and Technology Law
• Perform other duties as assigned.

Position Requirements:

• Completion of a Community College Secretarial program
• Experience working with Tax Law, Federal Courts, litigation in a professional office or legal environment
• Excellent communication and interpersonal skills required to deal with a variety of internal and external contacts
• Ability to multi-task, organize and manage multiple priorities and respond to requests from a wide range of stakeholders
• Excellent writing skills to effectively draft legal documents
• Ability to learn new technology and adapt to new systems and processes

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities. Accessibility and Accommodation We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process. Background and Reference Checks Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications. If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada\xe2\x80\x99s leading law firms, please reply in confidence with a cover letter and r\xc3\xa9sum\xc3\xa9 by the closing date. No agencies or phone calls please.
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