Job Description

Job Summary
We are seeking a detail-oriented and organized Legal Assistant to support our family law practice in a busy and growing office. The ideal candidate has strong administrative skills, excellent communication, and experience working in a legal or professional office setting. This role offers hands-on exposure to family law and the opportunity to contribute to a supportive, client-focused team.

Key Responsibilities

Assist lawyers and law clerks with daily legal and administrative tasks Prepare, edit, and proofread legal documents including affidavits, letters, and court forms File documents through Ontario court portals such as Family Submissions Online and CaseLines Answer phone calls, manage client intake, complete intake questionnaires, and forward messages Schedule and coordinate client meetings, court dates, and internal appointments Maintain and organize client files in both digital and physical formats Handle scanning, photocopying, printing, and document organization Communicate with clients to gather information, provide updates, and support their legal needs Enter data accurately and manage deadlines for all assigned tasks Follow firm procedures and maintain confidentiality at all times Support general office operations and help ensure smooth daily workflow
Skills and Qualifications

Experience in a legal assistant or administrative assistant role Family law experience is an asset Strong document preparation and proofreading skills Excellent phone etiquette and communication skills Proficiency with Microsoft Word, Outlook, and basic office software Ability to manage multiple files, deadlines, and priorities Strong attention to detail, accuracy, and organization Ability to learn new legal systems and court filing procedures Comfortable working in a fast-paced office and supporting a busy legal team Professional, reliable, and client-focused attitude
Work Schedule

Full-time, Monday to Friday On-site role (9 AM to 5 PM) 45 Sheppard Ave East, North York, ON, M2N 5W9
Salary
$45,000 to $55,000 per year
Up to $60,000 for candidates with strong family law experience

Why Join Us

Supportive and collaborative team Hands-on experience in family law Stable hours and consistent workflow Opportunity to grow within a busy legal practice
How to Apply
Please submit your resume and a short cover letter explaining why you are a good fit for this role.

Job Types: Full-time, Permanent

Pay: From $45,000.00 per year

Benefits:

Company events Dental care Extended health care Life insurance On-site parking Paid time off Vision care
Application question(s):

How many years of experience do you have working as a Legal Assistant or Administrative Assistant in a law firm or professional office setting?
Experience:

working for a law firm: 1 year (preferred)
Work Location: In person