Job Description

LEGAL ASSISTANT - Nanaimo

JOB OVERVIEW

We are recruiting one Legal Assistant, experience preferred, to join our Nanaimo office on a part-time basis.

The ideal candidate will be self-motivated and able to ensure the smooth running of the office and effective case management. You will provide a broad spectrum of legal support under the supervision of a lawyer.

Pacific Coast Law Corporation is a law firm focusing on child protection law for government organizations and criminal defence for private and legal aid clients. We provide legal services to clients throughout Vancouver Island. We are a modern law firm that prioritizes customer service and the use of technology in our practice. Our office environment is positive, supportive, and relaxed. We are not your traditional law firm.

This part-time position is 24 hours per week, during regular business hours but with flexibility around the start and end time each day.

Upon successful completion of a probationary period, you will be entitled to enroll in the firm's extended health insurance plan.

RESPONSIBILITIES

Provide administrative support to the lawyer and enhance office effectiveness

Monitor deadlines and manage calendars

Manage, organize and maintain documents in paper and electronic filing systems

Keep cases organized by opening, closing and organizing files, documenting actions, inputting information into case management software, scanning documents

Maintain contact lists in the firm's case management software

Draft and proofread routine correspondence and legal documents

Transmit legal correspondence and documents to clients, witnesses and court officials by electronic filing, mail, fax or email

Administratively support court proceedings by organizing evidence, preparing exhibits, photocopying, scheduling witnesses, ensuring witnesses are ready when needed

Keep the firm's clients and its work confidential

Complete conflict of interest checks for all prospective clients

Communicate with opposing counsel, other parties, clients, court administrative staff and vendors

Receive calls forwarded from the firm's receptionist

Schedule meetings, witness interviews, and court proceedings, including hearings and trials

Keep clients informed of case progress

Manage client billing by preparing draft bills and sending out bills once finalized by the lawyer

Working in cooperation with the firm's bookkeeper and accountants to support the bookkeeping and accounting practices of the firm

QUALIFICATIONS & EXPERIENCE

Required:

High school diploma

Post secondary diploma or certificate in office administration, legal assistant work, or other relevant qualifications or equivalent work experience

Proven working experience as an administrative assistant, legal assistant or legal secretary in a law firm or government department

Knowledge of day-to-day operations of a legal office

Computer literacy

Strong knowledge of Microsoft Office, including Word, Excel and Outlook

Detail orientated and highly organized

Ability to manage multiple activities and work under pressure

Excellent verbal and written communication skills with a professional demeanor

Ability to work independently, manage large workloads, and keep deadlines

Team player, who works well with others

Ability to take direction from the lawyer, and ask for help from others as and when needed

Proficiency in English

Desired:

Knowledge of Provincial Court and Supreme Court of British Columbia procedures and forms

Experience working with criminal and child protection law files

Experience using Clio practice management software and Sync document management software

APPLICATION PROCESS

With your application please include a copy of your resume and covering letter summarizing how you meet the above noted qualifications and experience for the position.

Applications will be received until October 1, 2025. Please note that applicants may be offered an interview before the application closing date and we may revise the closing date without notice. Only applicants selected for an interview will be contacted.

All applications are received in confidence.

Thank you for considering our firm!

Job Types: Part-time, Permanent

Pay: From $23.00 per hour

Benefits:

Company events Dental care Extended health care Flexible schedule On-site parking Paid time off
Experience:

legal assistant: 1 year (preferred)
Work Location: In person