Job Description

Reporting jointly to the legal professionals in the share and the Manager, Legal Assistant Services in our Toronto office, the successful candidate will independently manage the daily activities of up to 4 lawyers in their litigation practices.



Hours of work are from 9:00 a.m. to 5:00 p.m. ET. Occasional pre-authorized overtime may be required to meet client needs. This is a hybrid role requiring three (3) days in office.

At Fasken, success means:

Having a strong client service approach - you're ready, willing, and able to put our clients first and exceed their expectations Caring about one another - you possess strong interpersonal skills and the ability to build harmonious working relationships within your immediate team, across other departments in the firm, and the community Working collaboratively - you're a self-starter who values working in a collaborative team-based environment Possessing exceptional communication skills (both verbal and written) when dealing with lawyers, clients, staff and third parties Approaching your work with agility and the willingness to learn and utilize new technology Being adaptable to changing priorities in a fast-paced environment while being organized and maintaining accuracy with a high attention to detail Demonstrating strong research, investigative and problem-solving skills with the ability to exercise judgement to resolve issues Treating sensitive and confidential matters with discretion and diplomacy at all times

Primary Responsibilities

Prepare and file legal documents, schedule meetings and court dates, and keep track of deadlines. Manage emails, calendars, travel plans, and reminders using a bring-forward system. Draft and revise letters and legal documents based on instructions or templates. Assist with finalizing legal briefs, including formatting, hyperlinking, bookmarking, and ensuring compliance with court requirements. Stay up to date with relevant court rules, procedures, and practice directions. Help with billing by reviewing time entries and working with billing staff to prepare invoices. Keep both paper and digital files organized and up to date. Work with other departments to delegate tasks and ensure smooth operations. Provide coverage for other assistants when needed. Take on other duties as assigned.

Required Knowledge and Experience

Completion of a post-secondary Legal Assistant or Law Clerk program A minimum of 5 years' experience in civil and commercial litigation (large firm experience preferred) In-depth understanding of business and legal terminology Advanced understanding of the Rules of Civil Procedure Solid computer and typing skills; proficiency in MS Office 365, Excel, PowerPoint, Adobe Pro, digital dictation, etc. Experience working with Elite 3E, Worksite DMS, ACL, Case Center, JSO portal, iManage Work, etc.

Diversity and Inclusion

At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.

Accessibility and Accommodation

At Fasken we are committed to creating a diverse, equitable, and inclusive Firm. Our commitment includes ensuring equitable access to employment and equitable opportunities to advance and succeed at the Firm.

Background and Reference Checks

Any offer of employment may be conditional upon full background checks including a criminal record check, a credit check, employment and educational verifications.

Your Application

We appreciate hearing from all qualified candidates, however, only those applicants whose background and experience match our requirements will be contacted.

NO AGENCIES, PLEASE.