Job Description

Our client is a well-established and collaborative law firm located in downtown Halifax currently seeking a Junior Administrative Assistant to join their growing team in a floating support capacity. This is an ideal opportunity for a bright, eager, and organized individual looking to launch their career in a professional legal environment.
About Our Client
This mid-sized boutique law firm is recognized for its focused approach, commitment to excellence, and high standard of client service. The team operates in a collaborative and professional environment where mentorship, training, and long-term development are prioritized. With a culture that values initiative, continuous learning, and mutual support, the firm offers a strong foundation for those looking to grow their career in a stable and team-oriented setting
About the Opportunity
The firm is looking to fill a junior administrative position with an individual who will provide floating support across multiple teams. This is a hands-on role offering exposure to various aspects of legal administration and direct mentorship from experienced professionals. It's an excellent fit for someone who enjoys variety in their work, is comfortable managing shifting priorities, and is looking to grow into a full assistant role over time.
About the Position
This role provides cross-team support, assisting with scheduling, inbox management, and basic administrative tasks. The successful candidate will work with multiple lawyers and administrative assistants. The role also includes front desk coverage during staff breaks and absences. Training and support will be provided to help the candidate become self-sufficient within six months.
The Requirements

• Strong interest in legal administration; legal experience is an asset
• Strong organizational skills and attention to detail
• Proficiency with Microsoft Office Suite (Word, Outlook, Excel)
• Willingness to learn software tools such as:

• NetDocuments
• iPRO
• ProLaw
• Zoom/Teams
• Dictation software

• Ability to manage shifting tasks and priorities across multiple teams
• Bright, resourceful, and eager to take initiative
• Ability to handle a steep learning curve and work independently over time
• Diploma in Paralegal Studies or Legal Administration is an asset, but not required

Compensation

• Salary: Competitive and commensurate with experience
• Benefits: Comprehensive benefits package, including health and dental
• Pension Plan: Employee contributions with pension payable at end of career
• Vacation: Generous vacation time and personal days

At Aplin - together with our brands CompuStaff and Impact Recruitment - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.

Skills Required