The Legal Assistant, Corporate-Commercial will primarily support the efforts of the corporate-commercial lawyers at the organization, assisting with day-to-day tasks such as file management, organizing work, and other duties This position is responsible for aspects of the following areas:
General Administration
Corporate-Commercial Support
Key Responsibilities:General Administration
Preparing and drafting various correspondence and documents.
Opening, updating (including data entry and scanning of documentation), organizing, maintaining, and closing legal files (paper and electronic).
Performing conflict checks, initial calls with clients, etc.
Reviewing and revisions of format, spelling and grammar on all final documents.
Booking arrangements (ex. court reporters, food services providers sheriffs, investigators, document servers, doctors and other medical care professional, government organizations).
Assisting with preparation for hearings/trials, including notifying/scheduling witnesses, organizing books of documents and books of authority, preparing subpoenas.
Fielding questions, problems, concerns from, and booking meetings with, clients, associates and outside or opposing counsel.
Preparing document briefs as required.
Entering and/or verifying lawyer time entries.
Maintaining an efficient electronic and physical file and document management system.
Maintaining a full calendar, email management and managing lawyers\xe2\x80\x99 practice and client interactions.
Translating dictation into typed format.
Liaising with legal assistants, paralegals, lawyers, and clients on file progress.
Performing general administrative duties as required.
Corporate-Commercial Support
Performing due diligence searches (The Property Registry (TPR), Land Titles Office, Companies Office, Bank Act, Bankruptcy, Taxes, and Queen\xe2\x80\x99s Bench).
Drafting and registering documents at Land Titles (online and through clerks).
Drafting and completing Personal Property Registry registrations.
Drafting and filing corporate documents with Companies Office.
Organizing and setting up new corporations.
Preparing closing books for corporations.
Preparing opinions (to be signed on behalf of the firm) based on search results.
Behavioral Skills
Work effectively in a professional, fast paced environment.
Experience in an office or business environment.
Superior organizational, interpersonal and communication skills.
Strong emphasis on attention to detail and proofreading.
Strong written and verbal communication skills.
Mature attitude, professional and strong work ethic.
Dependability and the ability to work independently and as part of a team.
Ability to multi-task, prioritize and co-ordinate multiple projects with multiple individuals.
Has a mindset for helping others, a client service mentality, and a positive attitude.
Ability to work under pressure, stress, and tight deadlines at times.
Technical Skills
Legal Administrative Assistant certificate or diploma.
Strong Microsoft Office skills (Outlook, Word, PowerPoint, and Excel).
Strong administration and research skills.
Job Type: Full-time Benefits:
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Life insurance
On-site gym
Paid time off
Schedule:
Monday to Friday
Work Location: One location
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