Job Description

Reporting to the Legal Administrative Services Manager and under direction of a solicitor, the Legal Assistant 3 will provide a full range of advanced legal administrative support to assigned senior solicitor(s) on highly complex and specialized files. This includes independently drafting and preparing complex legal documents, conducting legal research, acting as liaison between external legal counsel, agencies and the public, file intake and management and assistance in file assignment, as well as scheduling and attending legal meetings. The Legal Assistant 3 will also provide functional supervision, guidance and mentorship, and assist in training clerical staff and junior level Legal Assistants in the work assignments to ensure adherence to legal document templates, processes and procedures as required. The position is also required to handle a high volume of files.

As Legal Assistant 3,

your duties will include

:

Provide advanced legal administrative support to assigned senior solicitor(s) Communications File Intake and Management Assist Solicitor Practice and Calendars Training and other Responsibilities as Directed

Your education and qualifications include:

Legal Assistant Certificate from a recognized institution. May consider equivalent combination of education and experience.

Extensive related/relevant experience working in a legal setting specifically in the specialized area of law.

Ability to work independently with great attention to detail and with a high degree of responsibility and accountability.

Considerable and thorough experience of required legal operations, policies, and procedures, legal terminology, and legal and court processes and regulations.

Experienced in creating and maintaining accurate records and files in accordance with established policies and procedures.

Organizational and time management skills, including the ability to prioritize workloads, and manage concurrent assignments with meeting strict, legislated deadlines.

Interpersonal skills with the ability to establish and maintain effective working relationships with elected officials, outside solicitors/lawyers, department heads, city staff and members of the public.

Exceptional verbal and written communication skills with the ability to effectively communicate information through various methods to multiple levels of the organization, stakeholders and the public.

Ability to handle confidential and politically sensitive matters with tact, diplomacy and integrity.

Supervisory experience and ability to provide guidance, oversight and mentorship would be an asset.

IMPORTANT

: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://canalliance.org/en/ at application.

Conditions of employment:

The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid. * Police Information Check satisfactory to the employer will be required from the successful applicant at their expense.