Legal And Compliance Administrator
Sherwood Park, AB, Canada
Job Description
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First Canadian is a national organization and we are experiencing unprecedented growth! We aim to hire bright, hard-working people who share our values. We seek employees who are committed to learning, career growth, and opportunity. We take pride in being an organization that our employees support long-term. We believe in our employees and celebrate their success by asking for employee opinions and feedback so that we continue to be a Great Place to Work. We award our team with the following:
- Off work 1 hour early on Fridays.
- Earned Time-Off Program and vacation.
- Possibility of hybrid work schedule.
- Group Retirement Savings Plan with employer match.
- Decorated office with ergonomic desks/chairs.
- Educational assistance and career development.
- Employee benefits.
- Health and wellness spending account.
- Employee discount programs.
- A Culture Team dedicated to diversity, inclusion and employee programs.
- Employee recognition and appreciation events.
- An uplift of 5% is applied after the probationary period for qualified professional level French bilingualism (both spoken and written).
- Track applicable deadlines, prepare, and coordinate submission of applications and filings to Canadian insurance regulators (federal, provincial, and territorial) on all licensing renewals, corporate registrations, as well as maintenance of extra-provincial registrations. Monthly reporting requirements will also be managed.
- Work in coordination with the appropriate internal personnel and external brokerage services to maintain the Company\xe2\x80\x99s insurance portfolio, including: annual automobile insurance renewals for Company vehicles (in respective provinces and territories), commercial general liability renewals, cyber insurance, and property coverage. Claims coordination may also be required.
- Track, log, and update Company vehicle lease information, including: driver details, provincial registrations, and fee payments.
- Assist with the creation and maintenance of reporting tools to generate metrics for quarterly Board reporting, including: regulator interactions, complaints handling, training delivery, policy revisions, and compliance updates.
- Administer legal, compliance, and privacy email intake process, triaging incoming requests for appropriate handling and streamlined responses, and managing bring forwards.
- Assist with review, analysis, and response on escalated consumer complaints and privacy inquiries.
- Oversee the Ethidex regulatory compliance management system, including assisting with conducting annual reviews of controls and updating the database with information on new and/or revised controls.
- Support the development and rollout of legal and compliance educational training materials to Company employees.
- Create an efficient file management system for legal documents, precedents, and correspondence.
- Special assignments or tasks as assigned by the Chief Financial Officer and the SVP Marketing & Administration.
- Responsible for administrative assistance to Senior Legal Counsel & Privacy Officer and Chief Financial Officer, including expense and document management.
- Other duties as required or assigned.
- A post-secondary diploma and/or university degree in a related field. Recent graduates with an interest in the insurance industry, compliance, privacy, or the law will be considered.
- 3+ years of experience as a legal assistant is an asset.
- Knowledge and proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
- Excellent oral and written communication skills.
- Strong organizational skills with a high degree of attention to detail.
- Demonstrated ability to execute on timelines.
- Ability to work as part of a team and a desire for continuous improvement.
- Fluent in English with proven skills in verbal and written communication, is required.
- Fluent in French with proven skills in verbal and written communication, is an asset.
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Job Detail
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Job IdJD2143201
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationSherwood Park, AB, Canada
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EducationNot mentioned